Talent.com
Executive Assistant - Atlantic Oceanside Hotel and Event Center

Executive Assistant - Atlantic Oceanside Hotel and Event Center

Atlantic Oceanside HotelBar Harbor, ME, US
job_description.job_card.30_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Executive Assistant

Are you a highly organized professional with strong communication skills and a passion for supporting leadership teams? We're seeking a Full-Time, Year-Round Executive Assistant to provide high-level administrative, operational, and employee support to the General Manager of the Atlantic Oceanside Hotel and Event Center.

This role is a vital internal support position that ensures the smooth operation of the property by managing staff-related processes, coordinating departmental communications, and assisting leadership with logistical and administrative tasks. While primarily non-guest-facing, the Executive Assistant serves as a key internal liaison across departments and properties.

This position offers year-round stability, 40 hours per week, and competitive pay in a dynamic, professional environment.

At Witham Family Hotels, we are dedicated to creating unforgettable experiences for our guests while fostering a family-like environment for our team. Proudly recognized as one of the Best Places to Work in Maine since 2022 and an Inclusive Workplace, we uphold our core values of kindness, respect, inclusion, empowerment, excellence, integrity, and family.

We are an equal opportunity employer, and we believe our strength lies in our differences.

What You May Not Know Is That We Also Offer Amazing Benefits and Perks :

  • Paid Time Off (PTO) Earned leave for vacation, sick time, and personal needs.
  • Medical, Dental, and Vision Insurance Comprehensive plans to support your health and wellness.
  • Teladoc Virtual Care Access medical experts 24 / 7 for a $30 monthly charge. Family members may be added for an additional cost.
  • Heating savings program in partnership with Irving and Dead Riversave on heating oil and propane.
  • Core Values Program Earn points for branded swag!
  • Referral Bonus Up to $1,000 per new full-time employee you refer.
  • Discounts on hotel stays, dining, and spa services at our properties and selected New England Inns & Resorts collection hotels.
  • Employee Recognition Programs
  • Employee Assistance Program (EAP) : Free and anonymous counseling services.
  • Employee Relief Fund : Financial support for unexpected situations, mostly funded by our awesome teammates!
  • Annual Flu Shot Clinic
  • Witham Family Hotels Gala : An annual event that recognizes YOU!
  • Be part of a company that gives back The Witham Family Hotels Charitable Fund has donated over a million dollars to local organizations.

Key Responsibilities :

Administrative & Operational Support

  • Coordinate the onboarding process for all new staff members, ensuring documentation, orientation, and systems access are complete.
  • Respond to employee payroll questions and liaise with payroll or HR when needed.
  • Assist with placing internal orders and tracking fulfillment for departmental needs.
  • Maintain and manage property-wide administrative spreadsheets, including : H-2B visa tracking and planning for onboarding and departures, donation certificate logs, guest activity planning, and internal communications records.
  • Support coordination of recurring processes such as staff surveys, training deadlines, and calendar-based compliance items.
  • Executive Support

  • Assist the General Manager with administrative tasks such as : reconciling company credit card statements and expense documentation, coordinating meetings, meeting locations, and follow-up communications, preparing materials and assisting with planning for leadership meetings or property visits.
  • Employee Engagement & Support

  • Help plan, set up, and communicate internal staff events and recognition efforts.
  • Reporting Structure :

  • Reports directly to the General Manager of the Atlantic Oceanside Hotel and Event Center.
  • Functionally supports the General Managers.
  • Collaborates closely with Human Resources and department heads.
  • Position Scope :

  • Internally focused role with minimal guest-facing responsibilities.
  • Requires exceptional organizational skills, clear communication, and the ability to navigate multi-departmental environments with discretion and professionalism.
  • Performance Measurement :

    90-day performance review, accuracy and timeliness of administrative tasks, communication effectiveness, and leadership support outcomes.

    If you're an organized, detail-oriented professional looking for a rewarding, year-round opportunity in a supportive and professional environment, apply today to become the next Executive Assistant at the Atlantic Oceanside Hotel & Event Center!

    serp_jobs.job_alerts.create_a_job

    Executive Assistant • Bar Harbor, ME, US

    Job_description.internal_linking.related_jobs
    • serp_jobs.job_card.promoted
    Executive Assistant - Atlantic Oceanside Hotel and Event Center

    Executive Assistant - Atlantic Oceanside Hotel and Event Center

    Witham Family HotelsBar Harbor, ME, US
    serp_jobs.job_card.full_time
    Are you a highly organized professional with strong communication skills and a passion for supporting leadership teams? We're seeking a Full-Time, Year-Round Executive Assistant to provide high-lev...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Guest Service Agent

    Guest Service Agent

    Summer Salt LLCBar Harbor, ME, US
    serp_jobs.job_card.full_time
    Located just outside Bar Harbor, Salt Cottages is a fresh take on the classic Maine cottage getaway - colorful, stylish, and full of charm. With stunning ocean views, thoughtful design, and a spirit...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    PT Seafood Sales Associate

    PT Seafood Sales Associate

    Hannaford SupermarketsEllsworth, ME, United States
    serp_jobs.job_card.full_time
    USA-ME-Ellsworth-225 High Street Suite 1.Hannaford Supermarkets started out as a fresh produce vendor in Portland, Maine way back in 1883, and is still connected to those early roots as a local mar...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    FT Deli Service Leader

    FT Deli Service Leader

    Hannaford SupermarketsBar Harbor, ME, United States
    serp_jobs.job_card.full_time
    USA-ME-Bar Harbor-86 Cottage Street.Hannaford Supermarkets started out as a fresh produce vendor in Portland, Maine way back in 1883, and is still connected to those early roots as a local market.H...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    FT Assistant Stock Crew Manager Trainee (H)

    FT Assistant Stock Crew Manager Trainee (H)

    Hannaford SupermarketsEllsworth, ME, United States
    serp_jobs.job_card.full_time
    USA-ME-Ellsworth-225 High Street Suite 1.Store 08123 Management (2741047).Hannaford Supermarkets started out as a fresh produce vendor in Portland, Maine way back in 1883, and is still connected to...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    FT Assistant Bakery Sales Manager

    FT Assistant Bakery Sales Manager

    Hannaford SupermarketsBar Harbor, ME, United States
    serp_jobs.job_card.full_time
    USA-ME-Bar Harbor-86 Cottage Street.Hannaford Supermarkets started out as a fresh produce vendor in Portland, Maine way back in 1883, and is still connected to those early roots as a local market.H...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Travel Neonatal ICU Respiratory Therapist - $2,064 per week

    Travel Neonatal ICU Respiratory Therapist - $2,064 per week

    TRS HealthcareEllsworth, ME, United States
    serp_jobs.job_card.full_time
    TRS Healthcare is seeking a travel Pediatric Respiratory Therapist for a travel job in Ellsworth, Maine.Job Description & Requirements. Pediatric Respiratory Therapist.TRS Healthcare Job ID #1370798...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Guest Service Agent

    Guest Service Agent

    Atlantic HospitalityNortheast Harbor, ME, US
    serp_jobs.job_card.full_time
    Set on the shores of Somes Sound in Southwest Harbor, The Claremont is a cherished Maine retreat where timeless elegance meets relaxed coastal charm. As part of the Acadia Collection, we’re pa...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Assistant to the Co-CEO

    Executive Assistant to the Co-CEO

    Wabanaki Public Health and WellnessBangor, ME, US
    serp_jobs.job_card.full_time
    Wabanaki Public Health & Wellness (WPHW) is growing, and we are excited to be adding new people to our team! If you value inclusivity, balance, and cultural centeredness and have a true passion for...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Air Interdiction Agent

    Air Interdiction Agent

    U.S. Customs and Border ProtectionEllsworth, ME, United States
    serp_jobs.job_card.full_time
    Pilot CBP Air Interdiction Agent.Air and Marine Operations (AMO), a component of U.Customs and Border Protection (CBP), offers skilled Pilots interested in law enforcement an opportunity to work wi...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    FT Assistant Deli Manager Trainee (H)

    FT Assistant Deli Manager Trainee (H)

    Hannaford SupermarketsBar Harbor, ME, United States
    serp_jobs.job_card.full_time
    USA-ME-Bar Harbor-86 Cottage Street.Store 08224 Management (2741054).Hannaford Supermarkets started out as a fresh produce vendor in Portland, Maine way back in 1883, and is still connected to thos...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Travel CT Tech - $2,679 per week in Bar Harbor, ME

    Travel CT Tech - $2,679 per week in Bar Harbor, ME

    AlliedTravelCareersBar Harbor, ME, US
    serp_jobs.job_card.full_time
    AlliedTravelCareers is working with Medical Solutions to find a qualified CT Tech in Bar Harbor, Maine, 04609!.A facility in Bar Harbor, ME is seeking its next amazing CT Technologist (Computed Tom...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Tour Guide

    Tour Guide

    US Ghost AdventuresBar Harbor, ME, US
    serp_jobs.job_card.part_time
    Are you brave enough to be a ghost tour guide? Ready to share incredible experiences in your city as you bewitch and enchant audiences? Then embrace the shadows and become our next ghost tour guide...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Travel Nurse RN - Hospice - $2,211 per week

    Travel Nurse RN - Hospice - $2,211 per week

    HealthCare SupportMount Desert, ME, US
    serp_jobs.job_card.permanent
    Healthcare Support is seeking a travel nurse RN Hospice for a travel nursing job in Milford, Connecticut.Job Description & Requirements Specialty : Hospice Discipline : RN Start Date : 10 / 27 / 2025 Dura...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    PT Meat Market Seafood Sales Assoc

    PT Meat Market Seafood Sales Assoc

    Hannaford SupermarketsBlue Hill, ME, United States
    serp_jobs.job_card.full_time
    USA-ME-Blue Hill-15 South Street.Hannaford Supermarkets started out as a fresh produce vendor in Portland, Maine way back in 1883, and is still connected to those early roots as a local market.Hann...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Travel CT Tech - $2,318 to $2,540 per week in Bar Harbor, ME

    Travel CT Tech - $2,318 to $2,540 per week in Bar Harbor, ME

    AlliedTravelCareersBAR HARBOR, ME, US
    serp_jobs.job_card.full_time
    AlliedTravelCareers is working with AMN Healthcare Allied to find a qualified CT Tech in BAR HARBOR, Maine, 04609!.Job Description & Requirements. Computed Tomography Technologist - (CT Tech) .S...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Marine Interdiction Agent

    Marine Interdiction Agent

    U.S. Customs and Border ProtectionEllsworth, ME, United States
    serp_jobs.job_card.full_time
    Air and Marine Operations (AMO), a component of U.Customs and Border Protection (CBP) offers those with Merchant Mariner Credentials the exceptional opportunity of a career in law enforcement worki...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Full-time Urologist at the Gateway of Acadia National Park!

    Full-time Urologist at the Gateway of Acadia National Park!

    Northern Light HealthEllsworth, ME, United States
    serp_jobs.job_card.full_time
    Northern Light Maine Coast Hospital.Ellsworth Family Medicine practice.Our experienced team has a strong reputation serving the Ellsworth community, from pediatrics to seniors.Why Northern Light Ma...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day