Talent.com
Administrative Specialist - Assurance Production

Administrative Specialist - Assurance Production

RubinBrown LLPSaint Louis, MO, US
job_description.job_card.30_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Administrative Specialist - Assurance Production

RubinBrown is one of the nation's leading accounting and professional consulting firms with a commitment to building personal relationships and delivering totally satisfied clients. The RubinBrown name and reputation are synonymous with experience, integrity, and value. RubinBrown has revenue of approximately $240 million with 1,000+ team members across locations in Chicago, Denver, Kansas City, Las Vegas, Nashville, and St. Louis.

As an Administrative Specialist Assurance Production professional, you'll be a key resource for producing polished, client-ready deliverables and ensuring our assurance operations perform effectively. This role is ideal for someone detail-oriented, tech-savvy, and eager to be a trusted support partner across the team.

Major Responsibilities

  • Producing professional documents in Word, Excel, and PowerPoint using firm templates.
  • Managing deliverables through our quality control process and ensuring accuracy through proofreading and formatting.
  • Assembling and binding client reports, proposals, and other critical documents.
  • Providing flexible administrative support, including :

Processing engagement letters and assisting with billing.

  • Covering for executive assistants and front desk as needed.
  • Updating databases and handling general office tasks.
  • Assisting with special projects and other firm needs.

    • Preferred Experience / Background / Skills

  • Bachelor's or Associate's degree, preferred.
  • 2+ years of experience in a related role.
  • Strong attention to detail, initiative, and problem-solving skills.
  • Excellent written, verbal, and interpersonal communication; able to interact effectively at all levels.
  • Proficient in Microsoft Word, Excel, and PowerPoint.
  • Able to manage multiple priorities, support team members, and work in a fast-paced environment.
  • Adaptable, professional, and highly motivated.
  • Flexibility to work additional hours during peak periods (approximately 55 hours / week).

    • Working Conditions

  • The typical office hours are 8 : 00 a.m. to 5 : 00 p.m.
  • Hybrid model (2-3 days in the office / week).
  • Travel for this position is minimal.
  • Ability to sit for long periods of time.
  • Ability to move throughout office.
  • Ability to lift, carry, push, pull up to 30-50 pounds.

    • One Firm

    To foster a highly respected, inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. RubinBrown is an equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

    EEO Employer W / M / Vet / Disabled

    RubinBrown is an independent member of Baker Tilly International, the 9th largest accounting and business advisory network in the world.

    serp_jobs.job_alerts.create_a_job

    Administrative Specialist • Saint Louis, MO, US