Events Facilities Lead (Part-Time)

Job Description

Job Description

THE COMMUNITY

The City of Piedmont is a charter city of approximately 11,000 residents located in the beautiful Oakland Hills, overlooking the San Francisco Bay. Within Piedmont's 1.8 square-mile area there are five city parks and numerous landscaped areas which offer wooded paths, tennis courts, children's playgrounds, sports fields and picnic facilities.

THE DEPARTMENT

The Piedmont Recreation Department is a vital component of the Piedmont community. The Department provides a wide array of programs, services and activities, including three after-school care programs; four preschool programs; youth and adult sports leagues and activities, including running the Piedmont Middle School sports programs; aquatics; a multitude of special interest classes; senior excursions; diverse summer camp offerings; as well as hosting a variety of annual City-wide special events.

In addition to managing a skate park, tennis courts, use of fields and parks, and childcare facilities, the Department manages and programs two large community halls, which are quite popular venues for weddings, special events and community activities. Department staff includes 12 FTEs, consisting of the Director, four Recreation Supervisors, one Childcare Program Coordinator, Contract Class / Camp Coordinator, Sports Coordinator, Facilities & Events Coordinator, Aquatics Coordinator, and two Administrative Assistants. In addition, the Department employs approximately 150 part-time / seasonal employees.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Recreation Supervisor and Recreation Coordinator. Provides supervision to part-time staff and volunteers.

DEFINITION

Responsibilities include coordination and execution of events across City-operated venues. This role emphasizes event logistics, client relations, and venue operations, ensuring successful experiences for clients and community members. Position requires setting up tables, chairs, and other equipment for events, assisting clients during events (weddings / receptions, parties, seminars, etc.), ensuring clients follow facilities' rules and regulations, and cleaning up the venues and putting equipment away at the end of events.

EXAMPLES OF DUTIES (Illustrative Only)

Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Provide excellent customer service
• Serve as primary liaison with renters, event managers and vendors day of event
• Oversee day-of-event logistics including set-up of event space and packages, deliveries and security compliance
• Open and close facilities, set-up tables, chairs, and other event related equipment
• Plans, organizes, and directs, the work of assigned staff; may participate in the selection of support staff and provides for their training and development
• Serves as the "on call" staff for events
• Responds to inquiries and complaints from participants, parents, citizens, and others, in person and by telephone; resolves problems and / or refers them to the Recreation Coordinator or Recreation Supervisor
• Instructs event staff in the safe use of supplies and equipment
• Provides technical assistance to staff
• Ensures the safety of the guests in the facility; maintains a safe, clean, and tidy environment
• Prepares estimates of supplies and equipment; maintains an adequate inventory for program needs
• Sets up and uses a variety of recreational, educational, cleaning, and other equipment related to the program as well as standard office equipment, including computers
• Light janitorial work and minor repairs
• Performs other duties as assigned

QUALIFICATIONS

Knowledge of :

Ability to :

Education and Experience :

Equivalent to high school diploma and two (2) years of experience working in facility operations, event operations, catering, hospitality or related. A bachelor's degree may be substituted for one (1) year of the required experience.

Licenses and Certifications :

PHYSICAL DEMANDS

Must possess strength, stamina, and mobility to perform moderate physical work; strength to lift and carry recreation equipment weighing up to 50 pounds for extended periods of time; and flexibility to lift, carry, push, pull, or move objects. May involve significant standing, walking, pushing, bending and / or pulling to participate in recreation activities. Visual acuity sufficient to perform computer work and other essential functions of the position. Hearing and speech to communicate in person and over the phone.

ENVIRONMENTAL ELEMENTS

Employees work in a event settings with loud to moderate noise levels, controlled temperature conditions, and outdoors and at multiple locations within the City. Incumbents may be exposed to blood and body fluids rendering first aid and CPR and required to wear appropriate attire for the recreation activity to which they are assigned. Employees may interact with challenging staff and / or public and private representatives in interpreting and enforcing departmental policies and procedures.

WORKING CONDITIONS

Must be fingerprinted for submission to the California Department of Justice.

WORK WEEK

This is a part-time at-will position, requiring an average of 20-29 hours per week, may work weekdays, weekends, and holidays depending upon facility calendar. Hours of work may not exceed 1400 hours a year. Management reserves the right to change work hours.

BENEFITS

The employee in this part-time position is required to work more than 1,000 hours per fiscal year, and therefore receives the following benefits :

THE APPLICATION PROCESS

To be considered for this employment opportunity, a city employment application must be submitted by 5 : 00 pm on Monday, October 27, 2025 to City of Piedmont, Attn : Stacy Jennings, 120 Vista Avenue, Piedmont, CA 94611. First-round interviews are expected to take place on Thursday, October 30, 2025. The application is also available on our web site @ www.ci.piedmont.ca.us. Postmarks, e-mails and faxes will not be accepted. Incomplete applications will not be accepted. The City of Piedmont complies with EOE, AA and ADA. Examinations may be assembled, unassembled, written, oral, practical demonstration, or any combination thereof. All applicants should alert the personnel officer in advance if any accommodation is necessary to perform the job function or test. We comply with the ADA and consider reasonable accommodation measures that may be necessary for eligible applicants / employees to perform essential functions. Hire may be subject to passing a medical examination by a city physician, including a drug screen and TB testing, and to skill and agility tests. All offers of employment will be conditional upon satisfactory proof of applicant's authority to work in the U.S. as required by the Immigration Reform and Control Act.

Candidates under final consideration for employment with the City should expect to undergo an employment reference / background check that may include, but is not limited to : employment history, confirmation of educational credentials and degrees, licenses including driver's license, registrations, certificates, and other credentials as part of the appointment process. Some positions, depending on the nature of the work, also require a credit check and a review of Summary Criminal History obtained from the State Department of Justice through Live Scan Fingerprinting.

The information contained herein is subject to change and does not constitute either an expressed or implied contract, and any provisions contained in this bulletin may be modified or revoked without notice.

Candidates under final consideration for employment with the City should expect to undergo an employment reference / background check that may include, but is not limited to : employment history, confirmation of educational credentials and degrees, licenses including driver's license, registrations, certificates, and other credentials as part of the appointment process. All positions require a review of Summary Criminal History obtained from the State Department of Justice through Live Scan Fingerprinting.