Administrative Coordinator

Logo : Posting Number :

STA00643PO25

Job Family :

Administrative Support

Job Function :

Administrative Services

USC Market Title :

Administrative Coordinator

Link to USC Market Title :

https : / / uscjobs.sc.edu / titles / 131920

Job Level : P1 - Professional

Business Title (Internal Title) :

Administrative Coordinator

Campus : Columbia

Work County : Richland

College / Division :

College of Engineering and Computing

Department :

CEC Mechanical Engineering

State Pay Band :

Approved Starting Salary :

$41,258

Advertised Salary Range :

$41,258 - $61,887

Part / Full Time : Full Time

Hours per Week : 37.5

Work Schedule :

Generally Monday – Friday 8 : 30 am to 5 : 00 pm

Must be willing to work a flexible schedule to meet the needs of the department.

Basis : 12 months

Job Search Category :

Administrative

About University of South Carolina :

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Advertised Job Summary :

The university is looking to fill 2 vacant Administrative Coordinator positions in the Molinaroli College of Engineering and Computing. The Adminstrative Coordinator ensures the smooth daily operations of the department by serving as the primary point of contact for visitors, faculty, staff, and students while maintaining a professional and welcoming office environment. This role manages front desk responsibilities, work requests, schedules appointments, coordinates meetings, drafts correspondence, processes invoices, handles travel requests and reimbursements, and oversees purchasing and printing tasks. The position requires strong organizational skills, attention to detail, and efficiency to support the department’s overall functionality.

Job Related Minimum Required Education and Experience :

• Requires a Bachelor’s Degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and / or experience.

Preferred Qualifications :

Knowledge / Skills / Abilities :

Job Duty :

Be the “face” of the assigned department, as the first point of contact for faculty, staff, students and other university constituents, and visitors. Cheerfully triage requests, attempt to resolve problems or direct to the appropriate resources. This involves answering phones, responding to e-mails, greeting visitors, etc. Ensures the office is professionally maintained at all times.

Essential Function : Yes

Percentage of Time : 10

Job Duty :

Collaborate with the assigned departmental business manager to ensure proper application of procurement practices, including preparing expenditure vouchers, preparing purchase requisitions, purchasing departmental supplies, serving as the department’s Credit Card Liaison, processing travel authorizations, processing TRVs, and processing payment requests. Ensure all activities comply with university policies and cost-saving measures.

Essential Function : Yes

Percentage of Time : 10

Job Duty :

Combine, compile and control confidential department files related to Faculty Tenure and Promotion, class evaluations, salaries, annual reviews and strategic planning. Assist with Faculty hiring and department T&P process. Assist in the preparation of faculty award nominations. Assist the department Faculty Search Committee as needed, including HR paperwork for new hires.

Essential Function : Yes

Percentage of Time : 10

Job Duty :

Provide primary administrative support to the department chair by scheduling and organizing meetings, managing departmental mail and shipments, maintaining supply inventory, approving timecards and coordinating the booking of departmental spaces such as conference rooms. In addition, assist the chair in drafting documents based on verbal or email instructions, compiling departmental data into charts, reports, and presentations, reviewing documents before submission for signature, and tracking deadlines for various departmental processes. At the direction of the department chair, oversee activities that support the department, including coordinating seminar speakers, planning events and meetings, summer camps, organizing schedules and agendas, preparing announcements, and arranging snacks, meals, space, and managing travel and accommodations for visiting guests.

Essential Function : Yes

Percentage of Time : 10

Job Duty :

Undergraduate Student Program Support : assists the Director of Undergraduate Studies with ABET related documents through Blackboard.

Essential Function : Yes

Percentage of Time : 10

Job Duty :

Accepts other related duties and special projects as assigned and attends occasional after-hours events as directed.

Essential Function : Yes

Percentage of Time : 10

No

Hazardous weather category :

Non-Essential

Number of Vacancies :

Desired Start Date :

09 / 23 / 2025

Job Open Date : 08 / 07 / 2025

Job Close Date : 10 / 17 / 2025

Open Until Filled : No

Special Instructions to Applicant :

This posting is a re-advertisement. Applications previously submitted are all being considered. Previous applicants do not need to reapply.

Applicants must upload a cover letter, resume’ and list of contacts

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

The University of South Carolina offers a valuable benefits package including but not limited to :

Click here to learn more about why you should work at USC.

Quicklink for Posting :

https : / / uscjobs.sc.edu / postings / 192717

EEO Statement :

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV / AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.