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Mail Services Coordinator

Mail Services Coordinator

JLLChicago, IL, US
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Jll Empowers You To Shape A Brighter Way

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What This Job Involves

This position is responsible for managing all aspects of mail and package services across the facility, including daily mail sorting and delivery, package logistics coordination, and site support services. The role requires strong organizational skills and attention to detail to ensure efficient mail operations and provide additional administrative support as needed.

Your Day-To-Day Tasks Will Include :

  • Pick up, sort, date, stamp and deliver mail from various sources including UPS and guard posts
  • Manage package deliveries from multiple carriers (FedEx, UPS, USPS, DHL, Amazon) including logging on manifest systems
  • Create and deliver desk name tags based on email requests received
  • Coordinate warehouse pickups for late deliveries and ensure proper documentation
  • Work on signage projects for the site and conduct site walks to identify nameplate needs
  • Process outgoing packages for UPS, USPS, and FedEx shipments
  • Service copy stations across 20 locations with paper supplies
  • Assist with employee desk moves and relocation projects
  • Provide backup key access and vendor escort services as required.
  • Provide support for client events
  • Coordinate moving supplier activities
  • Manage work orders for client event support
  • Support facility moves, adds and changes

Physical Requirements :

  • Repetitive bending, crouching, kneeling, reaching, twisting, sitting, standing, and walking.
  • Ability to climb ladders up to 30 feet and walk facilities throughout the day
  • Lifting parts and tools weighing on average 20 pounds, occasionally weighing up to 49 pounds
  • Dexterity in eye / hand coordination, feet (foot pedals) manual (picking, pinching, holding, grasping), and wrist motion (repetitive flexion / rotation)
  • Working conditions may include small spaces, dust, fumes / odors, hot / cold temperatures, inside / outside noise, vibration, standing on concrete for long hours and wet or uneven surfaces.

    • Desired Experience And Technical Skills

    Required :

  • At least two years of experience in corporate mailroom operations
  • Experience with UPS, Federal Express, and courier services
  • Proficiency in Microsoft Excel, Word, and internet use
  • Strong organizational and time management skills
  • Attention to detail for accurate package logging and mail sorting
  • Physical ability to lift packages and walk throughout the facility
  • Basic computer skills for email communication and manifest logging
  • Professional communication skills for interaction with employees and vendors

    • Preferred :

  • Previous experience in mail services or logistics coordination
  • Familiarity with package tracking systems and courier services
  • Experience with office support services and administrative tasks
  • Knowledge of office equipment maintenance and supply management

    • Estimated Compensation For This Position :

    49,600.00 62,000.00 USD per year

    This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

    Location : On-site Chicago, IL

    If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

    Personalized benefits that support personal well-being and growth :

  • 401(k) plan with matching company contributions
  • Comprehensive Medical, Dental & Vision Care
  • Paid parental leave at 100% of salary
  • Paid Time Off and Company Holidays
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    Service Coordinator • Chicago, IL, US