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Administrtive Assistant for Social Science Education

Administrtive Assistant for Social Science Education

Talladega CollegeTalladega, AL, US
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Job Title :

  • Administrative Assistant Location : Talladega, Alabama Position Type : Full-time, Administrative Support Position Overview : Talladega College invites applications for the position of Administrative Assistant.
  • This is a full-time, administrative support position within the School of Social Sciences & Education , providing essential support to the Dean, faculty, staff, and students.
  • The Administrative Assistant will be responsible for a wide range of administrative tasks, including managing calendars, coordinating meetings, handling communications, maintaining records, and assisting with the smooth operation of the School.
  • The successful candidate will possess strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced academic environment.

Specific Qualifications :

  • Education : A Master’s degree with with a background in education, social sciences, or administrative support.
  • Experience :

  • At least 2-3 years of administrative experience in a higher education or similar professional setting.
  • Experience supporting senior-level administrators or executives is highly desirable.
  • Familiarity with academic environments and a strong understanding of the structure of academic departments or schools is a plus.
  • Other Requirements :

  • Strong organizational and time-management skills, with the ability to manage multiple tasks and deadlines.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with academic scheduling or learning management systems.
  • Excellent written and verbal communication skills.
  • A high level of discretion, confidentiality, and professionalism.
  • Ability to work independently and as part of a team.
  • A strong commitment to diversity, equity, and inclusion in the workplace.
  • Preferred Qualifications :

  • Experience in Higher Education : Experience working in an academic environment, particularly within a School of Education or Social Sciences.
  • Project Management :

  • Experience coordinating or managing projects, events, requisitions, and other initiatives.
  • Technological Skills :

  • Familiarity with academic software (Canvas) and database management tools.
  • Customer Service Orientation :

  • Ability to interact effectively with faculty, staff, students, and external stakeholders.
  • Job Responsibilities :

  • Administrative Support to the Dean : Manage the Dean’s calendar, schedule appointments, and coordinate meetings.
  • Assist with the preparation of documents, reports, and presentations for faculty meetings, board meetings, and other administrative purposes.
  • Respond to routine inquiries and requests on behalf of the Dean, directing them to the appropriate person or department.
  • Maintain the Dean’s files, records, and office supplies in an organized manner.
  • Complete and maintain all requisitions (Basic Budget / Title III) Create data surveys as needed for accreditation or departmental data (Title II, CAEP, Alabama Department of Education, etc.) Assist with academic advising as needed Complete PAFS & Additional Pay Forms Assist with and maintain Field Experience Data And any other needed tasks as assigned by the Dean of the Division   Communication and Coordination :

  • Serve as the primary point of contact for the Dean’s office, communicating with faculty, staff, students, and external stakeholders.
  • Draft and proofread correspondence, emails, and other communications on behalf of the Dean.
  • Coordinate logistics for meetings, events, and conferences related to the School of Social Sciences & Education, including room reservations, catering, and participant communications.
  • Coordinate travel arrangements for the Dean and faculty members, including bookings, itineraries, and reimbursements.
  • Event and Program Support :

  • Assist in the planning and execution of departmental or school-wide events, including faculty workshops, student orientations, advisory board meetings, and community outreach programs.
  • Prepare materials for events, such as handouts, agendas, and presentation slides.
  • Manage event RSVPs, attendee lists, and follow-up communications.
  • Student and Faculty Support :

  • Provide support to faculty and students within the School of Social Sciences & Education as needed, including assisting with course scheduling, student records, and special requests.
  • Assist in organizing faculty development activities or professional development workshops.
  • Help monitor student progress and support student engagement initiatives, including communication with academic advisors and faculty regarding student needs.
  • Record Keeping and Data Management :

  • Assist in maintaining academic records, including faculty qualifications, course syllabi, and program documentation.
  • Assist with preparation for accreditation reviews, ensuring that necessary documentation and evidence are properly collected and organized.
  • Assist in preparing reports related to enrollment, graduation rates, or other departmental metrics.
  • General Office Operations :

  • Answer phones, manage email correspondence, and handle other office tasks as needed.
  • Provide general office support, including ordering office supplies, maintaining office equipment, and ensuring the office is running efficiently.
  • Maintain confidentiality and discretion when dealing with sensitive or confidential information.
  • Application Process :

  • Interested candidates should submit the following documents : A cover letter outlining qualifications, relevant experience, and interest in the position.
  • A current resume or curriculum vitae (CV).
  • Contact information for at least two professional references.
  • A brief statement (1-2 paragraphs) explaining why you are interested in supporting academic leadership in higher education and how you would contribute to the success of the School of Social Sciences & Education.
  • Talladega College is an Equal Opportunity Employer and strongly encourages applications from individuals from diverse backgrounds, including but not limited to women, racial and ethnic minorities, and individuals with disabilities.
  • About Talladega College :

  • Talladega College, located in Talladega, Alabama, is a historically Black institution with a mission to provide an inclusive, transformative education for students from diverse backgrounds.
  • The College is committed to fostering academic excellence, leadership, and community service.
  • The School of Social Sciences & Education at Talladega College offers a range of undergraduate programs designed to prepare students for leadership roles in education, social sciences, and related fields.
  • Application Process :

  • Review of candidates will begin immediately.
  • Qualified candidates should forward a letter of interest, résumé, transcript and three (3) professional references to Human Resource Office, Talladega College, 627 W.
  • Battle Street, Talladega , AL 35160 or    https :

  • / / recruiting.myapps.paychex.com / appone / MainInfoReq.asp?R_ID=6872922   Powered by JazzHR
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    Assistant Education • Talladega, AL, US

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