Advancement Records and Data Entry Specialist

Advancement Records And Data Entry Specialist

Reporting to the Executive Director of Operations and Analytics, this position is responsible for entering and maintaining confidential biographical and demographic information on individuals and organizations in the University Advancement offices' database system / CRM, with a specific focus on overall data integrity of all data in the database. The position is also responsible for all administrative functions of the division, including (but not limited to) processing incoming and outgoing mail, making copies, answering phones and taking messages, maintaining the budget and other administrative tasks, as needed and in support of the Operations and Analytics, Annual Giving, and Prospect Research and Management departments.

The duties of the Advancement Records and Data Entry Specialist require accuracy, integrity, and a high level of confidentiality.

Essential Functions :

Gift Entry :

• Processing incoming and outgoing mail, including daily check logs.
• Organizing and entering gift documentation batches. Providing support to gift processing (including daily gift entry, as appropriate).
• Creating new entities in the University Advancement office's database (Raiser's Edge).
• Receiving, sorting, tallying, and prioritizing daily records updates.
• Coordinating with NJIT's mail services department for the consistent and timely delivery of mail processing, with heightened partnership during calendar and fiscal year-end periods.

Administrative :

Data Integrity :

Additional Functions :

Other duties as assigned.

Prerequisite Qualifications :

High school diploma plus four years of administrative experience, with emphasis on Microsoft Suite, data entry, and bookkeeping experience. Bachelor's degree and experience with fundraising CRMs strongly preferred. Experience with Blackbaud Raiser's Edge / RENXT is a plus. Excellent organizational and communication skills. Strong technology and computer skills. Experience with Emerchant and Chrome River is a plus. At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate, to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Bargaining Unit : OPEIU

Range / Band : 19

Salary Information :

In compliance with the NJ Pay Transparency Law, the negotiated annual salary range for this position is $43,979-$60,029 (USD). NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education / training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses or other items.