Purchasing Agent and Starts Coordinator

Job Description

Job Description

Job Summary

The Purchasing Agent / Starts Coordinator is responsible for managing all aspects of the home start process, including plan and file creation, permitting, purchase order issuance, and internal coordination. This position requires a strong attention to detail, effective communication, and the ability to collaborate across departments to ensure a smooth and timely construction start for every home. The ideal candidate will be highly organized, solution-oriented, and aligned with our company’s values.

Essential Responsibilities

Embody and promote our core values.

Ensure all homeowners, internal teams, vendors, and partners receive outstanding service.

Receive, review, and organize incoming sales files for new home starts, ensuring accuracy and usability throughout the construction process.

Order and review lot-specific plans for accuracy and alignment with customer selections.

Apply for and track permits for each home, ensuring timely submission and consistent follow-up with municipalities.

Monitor and meet pre-construction timelines (goal : within 60 days).

Identify and resolve file discrepancies before construction begins.

Manage required buyer signoffs and ensure documentation is accessible to relevant team members.

Maintain clean, organized digital and physical files for all home starts.

Collaborate with Sales, Purchasing, and Construction to improve processes and eliminate inefficiencies.

Work with the Purchasing Manager to improve base plans and increase overall accuracy.

Maintain and update the Construction Starts Log; generate reports on backlog and progress.

Issue and audit all purchase and work orders prior to construction start.

Approve vendor invoices related to scope of work.

Review and forecast potential “start gaps”; notify leadership of any trends or risks.

Help hold the Sales team accountable to deadlines related to file completion.

Co-lead the Production Starts Meeting; provide updates, identify roadblocks, and advocate for tools and resources needed.

Code and approve relevant expenditures; maintain a strong understanding of project budgets.

Proactively identify opportunities to improve processes and enhance internal and external experiences.

Maintain regular, punctual attendance and professional communication.

Additional Responsibilities

Support the training and ongoing education of Sales and Construction teams on start process protocols and systems.

Perform other duties as assigned.

Minimum Qualifications

High school diploma or GED required.

Bachelor’s degree in construction management or a related field preferred.

Minimum of 10 years’ experience in residential construction, production, or purchasing.

OR an equivalent combination of education and relevant work experience that ensures success in this role.

Software & Systems Experience

Working knowledge of back office of ECI (MarkSystems / ITK) .

Familiarity with InSearch interactive design option platform.

Core Competencies

Strong organizational and planning skills.

Excellent verbal and written communication abilities.

Ability to manage multiple projects and deadlines.

Detail-oriented with strong follow-up habits.

Collaborative team player with a proactive, problem-solving mindset.

Technologically proficient and adaptable to multiple systems and platforms.

Conditions of Employment

Pass a criminal background check and social security verification.

Pass a pre-employment drug screening.

Provide valid proof of eligibility to work in the United States.

Possess a valid Texas driver’s license within 30 days of employment.

Tools & Equipment Used

iPad, smartphone, laptop, and related office technology.

May require use of protective safety equipment (e.g., hard hats, gloves, goggles, boots).

Occasional use of hand tools or light equipment.

Work Environment & Physical Requirements

Outdoor work in all weather conditions; exposure to construction environments and job site noise.

Must be able to travel to nearby job sites; reliable personal transportation is required.

Must be able to :

Stand and / or sit for extended periods.

Lift, carry, or adjust materials up to 25 lbs.

Perform physical activities including bending, climbing, squatting, and twisting.

Communicate effectively via hearing and speech; perform tasks requiring close vision.

Work Schedule & Travel

Standard work hours : Monday through Friday, 8 : 00 AM – 5 : 00 PM (40 hours per week).

Occasional after-hours calls or extended hours may be required.

Occasional travel is required for job site visits, company events, or team collaboration.