Administrative Assistant, Human Resources (Unclassified)

Administrative Assistant, Human Resources

Performs high-level administrative support duties for the Human Resources Division Director. Provides information and assistance to the public and internal partners. Assist the Director with the maintenance of work calendars and task lists. Processes invoices, payroll data, agreements, and other confidential and sensitive documents and information. Monitors budgets, orders supplies, and tracks inventory for the assigned division.

Examples of Duties :

• Organizes meetings for the Director and staff members; maintains and monitors the Director's calendar and prioritizes events in order of urgency.
• Prepares invoices, manages accounts, and performs bookkeeping.
• Distributes incoming and outgoing mail.
• Maintains inventory of office supplies; orders supplies as needed.
• Creates correspondence and prepares reports or documents.
• Answers telephones and responds to inquiries; directs calls as needed or takes messages.
• Coordinates the department's time-keeping and payroll process; works with HR and the accounting department on pay issues.
• Monitors department budgets, requests purchase orders, and collects, compiles, and analyzes information from various programs; prepares reports, including statistical and narrative reports.
• Provides administrative support, including typing, filing, and compiling statistics.
• Performs related work as required.

Typical Qualifications :

Supplemental Information :

Competencies for Successful Performance of Job Duties :

Submit cover letter and resume to :

Human Resources Director

P.O. Box 71

Alexandria, Louisiana 71309

Equal Opportunity Employer