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Executive Assistant to Chief Executive Officer
Executive Assistant to Chief Executive OfficerConfidential • Birmingham, AL, United States
Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

Confidential • Birmingham, AL, United States
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Primary Purpose of the Position

The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring all operations align with our strategic objectives. The Executive Assistant will handle a variety of tasks, allowing our leaders to focus on executing the company’s vision and strategy.

E ssential Functions / Duties / Responsibilities

Responsibilities

  • Manage executive calendars, scheduling meetings and coordinating appointments.
  • Prepare and edit emails, correspondence, reports, and presentations.
  • Handle confidential information with discretion.
  • Organize and maintain files and records.
  • Arrange travel plans, itineraries, and accommodations.
  • Act as a liaison between executives and internal / external stakeholders.
  • Assist in project management and follow-up on pending matters.
  • Research and gather information to assist with decision-making.
  • Demonstrate project management and multitasking skills with a keen awareness of timeliness.
  • Ability to learn and master new technology-based applications and tools.
  • An ability to effectively communicate with all levels of management and staff in an organization, both internally and externally.

Qualifications

  • Bachelor’s degree or equivalent experience.
  • Minimum of 3 years of experience as an Executive Assistant or in a similar role.
  • Exceptional organizational and multitasking abilities.
  • Strong verbal and written communication skills.
  • Proficiency in Microsoft Office Suite and office management systems.

    • Skills

  • Calendar management
  • Microsoft Office Suite
  • Project management
  • Travel coordination
  • Document preparation
  • Communication skills
  • Confidentiality management

    • Role / Department / Location Specific Requirements

    Reports to CEO and Legal Counsel

    Job Requirements

    Knowledge, Skills, and Abilities

  • Bachelor’s degree or equivalent experience.
  • Minimum of 3 years of experience as an Executive Assistant or in a similar role.
  • Exceptional organizational and multitasking abilities.
  • Strong verbal and written communication skills.
  • Proficiency in Microsoft Office Suite and office management systems.

    • Preferred Requirements

  • Prior experience in construction or fabrication manufacturing facility
  • Prior Paralegal experience a plus
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    Chief Executive Officer • Birmingham, AL, United States