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Executive Assistant

Executive Assistant

Vicus CapitalState College, PA, US
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We’re Hiring : Executive Assistant to the COO

Behind Every Great Leader Is Someone Even More Organized.

Who We Are

At Vicus Capital , we’re more than just a business—we’re a team on a mission. With a strong national presence and a relentless commitment to innovation, we empower our clients and partners with forward-thinking solutions and exceptional service. But it’s our people who make the magic happen. Our culture is built on collaboration, respect, and a shared drive to create meaningful impact every day. If you're looking for a place where your voice matters and your contributions are seen, you just found it.

The Role : Executive Assistant to the COO

We’re searching for a proactive, detail-obsessed, relationship-minded professional to serve as the right hand to our Chief Operating Officer. This is no ordinary admin role—it’s a high-visibility, high-impact position that requires sharp thinking, seamless execution, and a passion for things that run smoothly. You’ll be the organizational backbone for the COO, helping to streamline operations, manage key relationships, and ensure the business moves with precision and purpose.

This role is perfect for someone who thrives in fast-paced environments, loves connecting the dots, and takes pride in staying five steps ahead. If you’re the kind of person who lives for creating order from chaos, protecting time like a pro, and bringing calm to the storm—let’s talk.

What You’ll Be Doing

  • Be the COO’s go-to partner. Own the calendar, manage schedules, prioritize time, and anticipate needs before they arise.
  • Keep things moving. Coordinate meetings, track tasks, prep materials, and keep key projects on pace and on point.
  • Elevate communication. Draft, review, and refine internal and external communications—your attention to tone and detail will set the bar.
  • Act as a liaison. Build trusted relationships across teams and with external partners, ensuring follow-through and thoughtful communication.
  • Solve problems before they start. Whether it's logistics, projects, or timelines—you're always thinking one step ahead.
  • Be a culture-builder. Your attitude, presence, and professionalism will set the tone for the office and contribute to our vibrant, team-first culture.

What We’re Looking For

  • A highly organized, resourceful, and self-directed professional who brings both poise and hustle
  • A strong communicator—verbal and written—with an ability to tailor messaging to different audiences
  • A natural relationship builder with high EQ, discretion, and a “no task too small” mindset
  • A strategic thinker with sharp instincts, sound judgment, and next-level follow-through
  • Tech-savvy and systems-minded—Excel, PowerPoint, Outlook, CRM’s, and cloud-based platforms are your playground
  • Prior experience supporting senior executives preferred; financial services or fast-paced professional services a plus

    • Perks & Benefits

    This full-time, salaried position comes with a competitive compensation package and comprehensive benefits, including :

  • Medical, Dental & Vision Insurance
  • Short-Term Disability & Life Insurance
  • 401(k) with safe harbor employer contributions
  • Paid Time Off & Holidays
  • A work environment where excellence is expected—and your efforts are genuinely appreciated

    • Sound Like You? Let’s Connect.

    This is more than a support role—it’s a front-row seat to the inner workings of a growing company and a rare opportunity to influence the rhythm and success of our leadership team.

    Apply today with your resume and cover letter—we want to know your story and what drives you.

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    Executive Assistant • State College, PA, US