HR & Accounting Administrator

Job Title : HR & Accounting Administrator

Reports To : Managing Director – North America

Location : On-Site

About Desmos :

Desmos is an emerging force in fine jewelry, combining Italian craftsmanship with contemporary design to create timeless, meaningful pieces. With a commitment to quality, innovation, and storytelling, Desmos is expanding its footprint in North America—and we're looking for passionate, driven individuals to join our team. At Desmos, every piece tells a story, and we invite you to be part of the journey.

Position Overview :

The HR & Accounting Administrator is an administrative professional responsible for overseeing the day-to-day financial, HR, and operational functions of the office. This role ensures accurate financial record-keeping, timely billing and payroll processing, and supports employee relations and compliance with HR policies. Additionally, the position manages office operations, vendor coordination, and general administrative support to ensure a well-organized and efficient workplace.

Key Responsibilities :

Accounting & Billing Duties

• Maintain accurate financial records
• Prepare and issue customer invoices in a timely and accurate manner
• Issue credit notes for returns, adjustments, or billing corrections as needed
• Track outstanding invoices and follow up on overdue accounts (accounts receivable)
• Manage accounts payable and ensure timely payment of vendor bills
• Reconcile bank and credit card statements
• Check expenses against company policy and daily expense allowance
• Prepare monthly and quarterly financial reports for management
• Manage payroll processing and employee reimbursements
• Assist with budgeting, forecasting, and year-end closing activities
• Monitor cash flow and alert management to potential issues

HR Duties

Office Management