Talent.com
Inspection Coordinator

Inspection Coordinator

NextGenLas Vegas, NV, US
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Job Description

Scheduling & Coordination

  • Schedule, assign, and confirm inspection appointments for technicians based on customer needs, code requirements, and company priorities.
  • Maintain inspection calendars to ensure timely completion of recurring inspections and compliance deadlines.
  • Coordinate with field technicians and internal administrators to ensure availability of equipment, paperwork, and system access.

Customer Service & Communication

  • Serve as the primary point of contact for customers regarding inspection scheduling, updates, and follow-ups.
  • Respond promptly to customer inquiries and resolve scheduling conflicts or rescheduling requests.
  • Communicate inspection results and next steps (repairs, deficiencies, follow-ups) to customers in a professional and timely manner.
  • Compliance & Documentation

  • Track inspection frequencies to ensure all customers remain compliant with local, state, and NFPA requirements.
  • Review inspection reports for accuracy and completeness before distribution.
  • Ensure deficiencies and recommendations are documented, communicated, and routed to the appropriate department for follow-up.
  • Maintain organized inspection records in company systems.
  • Administrative Support

  • Generate inspection proposals and renewal reminders.
  • Assist with billing coordination for inspection services.
  • Support management with reporting on inspection volumes, completion rates, and outstanding deficiencies.
  • Requirements : Qualifications

    Required :

  • Prior experience in scheduling, coordination, or administrative support (fire protection, construction, or service industry preferred).
  • Strong organizational skills with attention to detail and ability to manage multiple priorities.
  • Excellent communication skills (written and verbal) for customer and technician interaction.
  • Proficiency with scheduling software, Microsoft Office Suite, or equivalent tools.
  • Clean Background, must be able to get Sheriff's Card (Work Card)
  • Preferred :

  • Knowledge of fire protection systems (sprinklers, alarms, extinguishers, backflow, suppression).
  • Experience working in a fire / life safety or facilities services company.
  • Additional Information

    Core Competencies

  • Customer Focus : Dedicated to meeting the needs of customers and building strong relationships.
  • Accountability : Ensures inspections are completed on schedule and compliant.
  • Teamwork : Works closely with technicians, administrators, and management.
  • Problem Solving : Anticipates and resolves scheduling or compliance issues.
  • Work Environment

  • Office-based role with regular phone / email communication and scheduling software use.
  • Salary DOE, Health Insurance, 401K available

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    Inspection • Las Vegas, NV, US