City Clerk

City Clerk

Applications received through Monday, October 20th at 4 : 30 PM will receive priority first review. This position will remain open until filled but may be closed at any time a qualified candidate is selected.

Under direction of the Mayor, plans, organizes, controls and directs the City Clerk's operations; interprets legal requirements and independently establishes procedures and priorities; at the direction of the City Council President, administers the scheduling and coordination of City Council weekly agendas and public meeting notifications; maintains official City records; administers ordinances and resolutions; ensures codification of ordinances and supervises and evaluates the performance of assigned personnel.

The City Clerk's Office is composed of the City Clerk and deputy City Clerk. The Clerk's Office provides administrative, legislative, and technical support to the Mayor, City Council, City staff, and the community at large. We help make government open and accessible to the Edmonds community by doing our jobs with integrity, respect, and a focus on customer service.

The City of Edmonds is a beautiful community on the Puget Sound waterfront with a population of 43,420, 2024, and is the gateway to the Olympic peninsula via the state ferry system. Edmonds provides a full range of services, including contracted fire services, police services a municipal court, a community pool, a regional performing arts facility, public works and utilities, a regional wastewater treatment facility, along with community events and services through our Parks, Recreation, and Cultural Services Department. Six department directors report directly to the Mayor and oversee approximately 266 fulltime-equivalent employees.

Examples of Duties

Essential Functions and Responsibilities :

• Plans, directs, coordinates and reviews the work of assigned staff; assigns work activities, coordinates schedules, projects and programs; provides constructive feedback, reviews and evaluates work and makes effective suggestions and recommendations.
• Prioritizes projects and measures the performance of clerk operations and takes appropriate corrective action when necessary.
• Provides advice and counsel to staff, develops developmental work plans and recommends corrective actions, discipline and termination procedures to the Mayor as appropriate / necessary.
• Makes recommendations and forecasts for future funds needed for equipment, materials and supplies.
• Recommends efficiencies to keep costs within established financial guidelines and approves Clerk's function expenditures and implements adjustments.
• Administers maintenance of official City records and official seal, recording, indexing, filing and safe keeping and preservation of public records including : public meeting minutes and recordings, ordinances, resolutions, contracts, agreements, public hearing files and other recorded documents.
• Maintains electronic content management (ECM) database for tracking and research purposes.
• Administers the scheduling and coordination of City Council weekly agenda, coordinating activities with Mayor, Council President, department heads and managers.
• Ensures notification of public meetings and hearings meet all legal guidelines; assembles and prepares the weekly meeting packets of agenda memos obtaining all approvals as needed and attends Council meetings including confidential executive sessions.
• Oversees the set-up of the meeting room; receives documents to be distributed to Council including exhibits and correspondence; responds to questions as needed; assures speakers follow established time lines; supervises the preparation of meeting minutes and reviewing them for accuracy and distributes approved minutes.
• Receives Claims for Damages and legal actions against the City.
• Responds to research requests from staff and public; researches City Council action through minutes, ordinances, resolutions, contracts and property purchases.
• Certifies records on behalf of the City and attests to the Mayor's signature on documents.
• Performs notary services for City-related matters.
• Coordinates and administers the codification of ordinances and distributes supplements city-wide.
• Coordinates elections with the Snohomish County Auditor's Office to place propositions or measures on the ballot.
• Administers the Oath of Office for various officials.
• Coordinates the bid openings for all departments and receives bids; attends bid openings; announces bid amounts and maintains all associated records.
• Assures compliance and accountability with federal, state, and local regulations, policies and procedures.
• Develops action plans and metrics analyzing operational results and assuring the effective allocation and utilization of resources.
• Prepares and presents staff reports and other necessary correspondence.
• Attends and participates in professional group meetings maintaining awareness of new trends and developments in the fields related to area of assignment.
• Incorporates new developments as appropriate and ensures processes, policies and practices are interpreted and applied consistently and effectively.
• Performs statutory and administrative responsibilities assigned to the City Clerk as outlined in the Edmonds City Code, ensuring all duties are carried out in accordance with local laws, regulations, and established municipal procedures.
• Performs other related duties as assigned that are within the scope of this position classification.

Minimum Qualifications

Education and Experience :

Required Licenses or Certifications :

Supplemental Information

Working Conditions : Environment :

Physical Abilities :

Hazards :