OPS Compliance Monitor - 31902095

OPS Compliance Monitor - 31902095

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state's efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, "Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida" along with our vision of, "Leading the Profession in building prepared and resilient communities".

Position Overview and Responsibilities : This is a professional position within the Bureau of Recovery's Monitoring Unit and reports to the Compliance Supervisor. This position is responsible for conducting compliance monitoring activities for applicants and sub-recipients of state and federal grant programs administered by the Bureau of Recovery within the incumbent's geographic area.

Specific duties include, but not limited to :

• Follow established procedures to monitor compliance with federal grants rules and regulations.
• Review subrecipient agreements and other relevant compliance documents to ensure documentation is maintained demonstrating the proper identification, selection, and designation of subrecipients, subcontractors, and other vendors; agreements contain all appropriate requirements; budgets are consistent with proposal requirements; accurate in the calculation of salaries, direct and indirect expenses; compliant with established regulations.
• Work with supervisor to make recommendations to Compliance staff for revisions when appropriate.
• Evaluate each subrecipients' risk of noncompliance with federal statutes, regulations, and the terms and conditions of the subaward, implements procedures to assign level of risk, and ensures proper level of monitoring.
• In conjunction with Compliance staff, monitor the activities of the subrecipients as necessary to ensure that the subaward is used for authorized purposes, in compliance with federal statutes, regulations, and the terms and conditions of the subaward; and that subaward performance goals are achieved.
• Verify that every subrecipient is audited as required : conduct follow-up and ensure that the subrecipient takes timely and appropriate action on all deficiencies pertaining to the federal award; issue a management decision for applicable audit findings pertaining to the federal award; contribute to resolving audit findings related to the subaward.
• Conduct site visits, desk audits, and / or reviews subrecipients', subcontractors', and other vendors' financial and performance reports (including backup documentation as required) to assess compliance with regulations and substantiate payments made.
• Coordinate periodic comprehensive compliance reviews of subrecipients.
• Recommend and implement corrective actions as necessary.
• Provides subrecipients, subcontractors, and other vendors with training and technical assistance on compliance related matters.
• Assist in the development and delivery of compliance related training and support to other Foundation staff.
• Track, document, and report all compliance monitoring activities.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities :

Minimum Qualifications :

Special Notes :

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. Successful completion of background screening will be required for this position. The State of Florida and FDEM participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee's position description. Employees must be able to deploy to emergency sites with limited advance notice.