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Project Administrator

Project Administrator

American Concrete ProductsKansas City, KS, US
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Project Administrator

American Concrete Products, a growing precast concrete manufacturer, is seeking a Project Administrator to provide operations and customer service support function(s).

Primary Objective : Provide administrative support to Project Management team, and ensure accurate and timely flow of delivery paperwork, scheduling and ERP order maintenance

Critical Job Functions :

  • Coordinates release work with Sales, Project Managers and Operations personnel to execute delivery schedules.
  • Master the fundamentals of Sales Order entry in X3 ERP, part creation, purchase requisitions, and part maintenance.
  • Enter sales orders into ERP system, print and email delivery tickets, BOL's, product labels and related yard / QC paperwork.
  • Create Purchase Orders (P.O.) and timely issuance of P.O.'s to vendors to avoid delaying contractual schedule deadlines
  • Executes daily production entry reports, receiving and issuing raw materials, inventory management and cycle counting.
  • Create and submit timely Customer Invoices, reconcile all external billings, and project financials to avoid over / under billing
  • Assists with contracting outside trucking broker(s) to configure products, sequence and assign load / unload at plant and jobsite.
  • Answer and return internal & external customer phone calls in a timely manner and handle issues swiftly and professionally.
  • Balance relationships with Sales, Operations, and other Project Managers to achieve accountability and desired outcomes.

Attributes :

  • Resourceful and information seeking, does not assume information will be provided to perform critical tasks.
  • Demonstrate ability to problem solve, think quickly and respond to Customers in a timely manner.
  • Displays a sense of urgency and professionalism when handling difficult Customer service issues or requests.
  • Ability to self-manage priorities and follow up with internal and external Customers.
  • Displays pride in work product and work ethic, strives to meet or exceed expectations and achieve results.
  • Self-starter who is engaged and interested in actively learning about the company's products and processes.
  • Demonstrate enthusiasm and professionalism in every aspect of Customer and intercompany relations.
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    Project Administrator • Kansas City, KS, US