Program Coordinator-Institutional Advancement

Program Coordinator-Institutional Advancement

Job ID : 321963

Location : Chandler-Gilbert Comm College

Full / Part Time : Full Time

Regular / Temporary : Regular

Hiring Salary Range

$22.06 - $28.67 / hourly, DOE

Grade

112

Work Schedule

Monday - Friday, 8am - 5pm

Summer Hours : Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world.

We focus on people-not profits.

With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it.

We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset.

Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD :

Affordable and Comprehensive Benefits Package :

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off : Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension , including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans : 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs :

Job Summary

This position will be the primary event planner for the Office of Institutional Advancement and President's Office events, managing all aspects of the event planning process. As a representative for the college this position will interface with the community, government officials, college partners and the college community while providing high level service and creative events and experiences. Flexible, solutions orientated team-member who is willing to partner in growing CGCC's alumni programming and other new opportunities.

Essential Functions

30%- Plans, organizes, and executes events on behalf of the Office of the President and the Office of Institutional Advancement, including high-profile college-wide and community events such as convocation, commencement, awards ceremonies, conferences, co-hosted community programs, fundraising events, and other special initiatives. Coordinates all logistical aspects of events from initial concept through post-event evaluation.

10% - Conducts research and maintains current awareness of community events and programs within the college's service and target areas. Coordinates college participation through attendance, involvement, or sponsorships, ensuring that the institution is well-represented and aligned with community engagement strategies.

20% - Manages event-related budgets and vendor relationships in coordination with college purchasing policies and procedures. Prepares budget estimates, tracks expenditures, reconciles invoices, and ensures cost-effective use of resources for events and sponsorships under the purview of the President's Office and Institutional Advancement.

10% - Collaborates with key service units and departments across the college (e.g., facilities, marketing, IT, security, food services) to ensure effective planning, delivery, and promotion of events. Participates in regular planning meetings and contributes to refining event practices, communication protocols, and execution standards.

10% - Supports the strategic goals of the Office of Institutional Advancement by coordinating and supporting alumni engagement initiatives, including event planning, community outreach, and participation in external programs. Assists in building connections between alumni and the college through consistent communication, event participation, and relationship-building activities.

10%- Maintains event supplies and equipment including an active inventory, check-out procedure, replacement and reordering

10%- Other duties as assigned

Minimum Qualifications

Bachelor's Degree from a regionally accredited institution in education, business or public administration, or a directly related field and one year of experience in researching information, gathering data, performing preliminary analysis and preparing reports.

OR

An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

1. 2 years' experience planning events

2. 2 years' experience implementing events through the use and collaboration of a team

3. Experience in a professional or executive level office environment

4. Experience working with governmental and high-ranking officials including protocol

5. 2 years' experience with project management or formalized event tracking / monitoring

6. 2 years' experience in a higher education environment

Special Working Conditions

May be required to work at multiple sites or locations.

May be required to lift or carry up to 25lbs.

Work Schedule Varies, May be required to work evenings and weekends, early mornings

How to Apply

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

Posting Close Date

Apply on or before October 27, 2025 to be considered.

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states : "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

To apply, visit https : / / jobs.maricopa.edu / psp / MCPAHPRD / EMPLOYEE / HRMS / c / HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=321963&PostingSeq=1

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