Executive Assistant to the CSO and CEO (Contract)

Executive Assistant to the CSO and CEO (Contract)

Metropolis is an artificial intelligence company that uses computer vision technology to enable frictionless, checkout-free experiences in the real world. Today, we are reimagining parking to enable millions of consumers to just "drive in and drive out." We envision a future where people transact in the real world with a speed, ease and convenience that is unparalleled, even online. Tomorrow, we will power checkout-free experiences anywhere you go to make the everyday experiences of living, working and playing remarkable - giving us back our most valuable asset, time.

As a Contract Executive Assistant to the Chief Strategy Officer and CEO, you will play a critical role in optimizing their time, managing complex calendars, and ensuring smooth day-to-day operations. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced, dynamic environment. You will handle scheduling, travel logistics, meeting preparation, and communication flow, enabling our founders to focus on driving Metropolis' strategy and growth.

What you'll do :

• Provide high-level calendar management for CSO, including scheduling, coordinating, and confirming meetings with internal and external stakeholders
• Collaborate with our Administrative Director to support the CEO to manage internal correspondence
• Anticipate and resolve scheduling conflicts, ensuring appropriate time for meeting preparation, travel, and follow-ups
• Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries, aligning with executive preferences and company policies
• Prepare executives for meetings by gathering materials, researching attendees, and ensuring all logistics are in place
• Track and follow up on key action items, ensuring priorities stay on schedule
• Facilitate communication between executives, teams, and external partners, providing timely updates on schedules and priorities
• Partner with other administrative staff to align leadership calendars and maintain team operating cadences
• Process expense reports, invoices, and other administrative tasks to support smooth operations
• Maintain discretion and confidentiality when handling sensitive company information
• Represent Metropolis professionally in all interactions, creating a positive and seamless experience for employees, partners, and stakeholders

What we're looking for :

Metropolis Technologies is an equal opportunity employer. We make all hiring decisions based on merit, qualifications, and business needs, without regard to race, color, religion, sex (including gender identity, sexual orientation, or pregnancy), national origin, disability, veteran status, or any other protected characteristic under federal, state, or local law.

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