Team Lead, Medical Records Imaging

Job Purpose

The Team Lead, Imaging is responsible for the coordination of all daily activities associated with the Health Information Management imaging system. The Team Lead, Imaging will ensure that medical records needed for patient care, CDI, coding and billing, administrative functions, medico-legal activities and research are processed expeditiously, insuring legibility, completeness and data integrity. Other duties include system maintenance and the education and training of all new imaging staff.  This role will also assist the Operations / HIM Manager in policy and procedure development for the imaging system.

Duties & Responsibilities

• Perform daily quality control procedures on a representative sample to ensure quality images and accurate indexing, resolve indexing discrepancies.  Perform routine system administration activities as delegated by the Operations / HIM Manager. Monitor interface activity and immediately reports discrepancies to the appropriate individual or department
• Prepare, scan and index medical record documents in a daily basis
• Coordinate daily imaging system activities including monitoring and distributing workload to imaging staff evenly to prevent backlogging
• Compile workload and productivity statistics for the Imaging area weekly
• Communicate backlogs and potential workflow problems to the Operations / HIM Manager in a timely manner
• Orient and train new imaging staff on preparing, scanning and indexing documents using low-speed and high-speed scan technology
• Plan and facilitate trainings or programs to meet the educational needs of staff, including orientation, in-services, or education requirements
• Conduct regular staff meetings and huddles, share information appropriately and provide open communication for feedback
• Promote and encourage the professional growth and development of staff and self
• Participate in mandatory in-services, trainings, and meetings and department-based or hospital-based committees, if applicable
• Serves as backup for the Identity team
• Prepare and Scan records in Access / Filebridge. Schedule / coordinate storage pick up
• Other duties as assigned
• Use, protect and disclose patients’ protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards
• Understand and comply with Information Security and HIPAA policies and procedures at all times
• Limit viewing of PHI to the absolute minimum as necessary to perform assigned duties

Qualifications

Working Conditions

Med-Metrix will not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, veteran status, other non-merit based factors, or any other characteristic protected by federal, state or local law.

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