Studio Operations Coordinator Job at Archinect in New York

Are you interested in learning how a medium-sized architecture & engineering design firm works? You’ll play a hands-on role in daily operations, facilitating the firm’s collaborative culture and creating a happy office environment. Candidates should be outgoing, kind, pro-active, organized, dependable, communicative, and enjoy multi-tasking.

Heintges is widely recognized for excellence in both our people and our design product. We cultivate a supportive environment of positivity, respect, professionalism, and good work-life balance.

Front of Studio Core Responsibilities

• Greet colleagues and office visitors.
• Manage studio needs pro-actively, communicate / coordinate with supervisor, landlord, building facilities staff, cleaning service, IT and equipment providers, and repair contractors.
• Organize, manage, maintain, and supply the kitchen, copy room, storage, conference rooms, and restrooms.
• Manage all deliveries, unpack and put away all supplies and packaging.
• Create, maintain, and update inventory lists and supply ordering schedules.
• Manage mail, phone & security system.
• Maintain Outlook calendars and schedule meetings.
• Plan, budget, and manage weekly staff lunches, fun events such as happy hours, celebrations, and annual holiday party.
• Prepare meeting rooms and video conferencing equipment, assist visitors with any technology needs, and provide food & beverage where applicable.
• Prepare expense reports.
• Assist with travel reservations.
• Maintain the off-site historical storage database, coordinate items sent to / retrieved from storage.
• Support other administrative initiatives as opportunities arise.
• Work on-site under the supervision of the Director of Operations.

Practice Management

Beyond core responsibilities, there will be opportunity to leverage your skills and areas of interest to help manage a medium-sized Architecture & Engineering Design firm. Areas for engagement in practice management include :

Qualifications

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