Quality Systems & Data Coordinator

Description

Title : Quality Systems & Data Coordinator

Department : EHSQ / Quality

Location : Irvine, CA

Supervisor : Quality Operations Manager

FLSA Status : Non-Exempt

Position Status : Permanent, Full-time

Work Status (Remote / Hybrid / In-Office) : Remote

Quality Systems & Data Coordinator

Hanwha Qcells USA Corp (“HQC US”) develops, invests, and delivers solar photovoltaic (PV) and battery energy storage systems (BESS) projects through Engineering, Procurement, Construction (EPC) services in North America.

The company brings a decade of global leadership in solar PV to deliver utility-scale power generation plants customized for local and regional energy markets. HQC US offers the full spectrum of PV solutions – from the core technology of cells and modules to large-scale project development and investment. With proven capabilities across the solar and battery storage chain, HQC US minimizes uncertainty and risk, and helps customers achieve a higher return on their investment in renewable energy.

SUMMARY

The Quality Systems and Data Coordinator is responsible for managing and maintaining the digital systems and documentation that support Quality operations across utility-scale solar and BESS projects. This role ensures accurate project setup, documentation alignment, and records management within Procore and SharePoint, providing the foundation for consistent quality execution.

The Coordinator serves as a documentation control specialist, with a focus on accuracy, organization, and attention to detail. Responsibilities include configuring inspection schedules, uploading forms, maintaining Inspection and Test Plans (ITPs), auditing data accuracy, and orchestrating turnover book deliverables. This role works closely with both the Quality Department and the corporate Document Control team to ensure alignment with organizational standards and compliance requirements. This role is a central organizing force for the Quality Department, ensuring documentation accuracy, digital system alignment, and attention to detail in every aspect of project setup and recordkeeping.

This position reports directly to the Quality Operations Manager (or another designated member of senior management). The role is remote, with standard business hours of Monday through Friday, 8 : 00 a.m. to 5 : 00 p.m. local time. Travel is required up to 15% of the time, which may include short-notice trips and extended site visits as business needs dictate.

ESSENTIAL JOB FUNCTION & RESPONSIBILITIES

• Establish and configure project locations in Procore to enable accurate and consistent inspection workflows.
• Upload, maintain, and align project-specific Quality forms, inspection schedules, and Inspection & Test Plans (ITPs).
• Manage Procore Action Plans and Inspections to ensure proper linkage, scheduling, and execution tracking.
• Coordinate turnover book efforts, ensuring all Quality deliverables are captured, organized, and archived in alignment with project and contractual requirements.
• Maintain and audit SharePoint libraries for documentation accuracy, version control, and long-term retention.
• Audit data and documentation entered into Procore and SharePoint to ensure accuracy, completeness, and compliance with project and corporate standards.
• Ensure consistency of Quality documentation across projects, supporting alignment with corporate document control standards.
• Serve as the point of contact for Procore Quality module setup, troubleshooting, and integration with other systems.
• Support project teams in navigating Procore and SharePoint workflows, providing training and guidance where needed.
• Own the creation, standardization, and continuous improvement of Quality templates, forms, and documentation tools.
• Track and report on documentation progress, inspection scheduling, and turnover readiness, escalating risks as needed.
• Collaborate with the Quality Operations Manager to ensure documentation processes align with departmental objectives and organizational requirements.
• Provide logistical and administrative support for audits, inspections, and project closeout efforts.
• Perform other duties and special projects, as assigned.

KEY COMPETENCIES / CORE SKILLS

REQUIRED QUALIFICATIONS

PREFERRED QUALIFICATIONS

PHYSICAL DEMANDS

WORK ENVIRONMENT

Hanwha Qcells is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We are committed to the full inclusion of all qualified individuals.  As part of this commitment, Hanwha Qcells will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment.  Please contact us to request accommodations at hr-usa@qcells.com .

Nothing in this statement shall imply implicitly or explicitly a guarantee of employment outside our at-will employment opportunity.

I hereby accept and acknowledge this job description as my own and am committing to these responsibilities and required qualifications.

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Employee SignatureDate

This job position is specific to Qcells USA Corp. only and not any other Hanwha affiliates. The above-listed salary range is required by the California Pay Transparency Act and may differ depending on the location of those candidates hired nationwide. The salary range shared in the job description is for the listed position and only pertains to the candidate if they work in Irvine, CA. Actual compensation is influenced by a wide array of factors including but not limited to internal pay equity, skill set, education, licenses and certifications, geographic location, essential job duties and requirements, and the necessary experience relative to the job’s minimum qualifications. If candidates are considered for a nationwide role, then the compensation range will follow the marketability of the job function within those states. An additional discretionary bonus structure or incentives may be offered as part of the overall compensation package, in addition to the full range of medical, dental, and / or other benefits, dependent on the level and position offered.

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