Administrative Assistant On Site (PartTime)

Will you be our next Onsite Front Desk Administrator?

Are you highly organized, and able to master multiple administrative projects and tasks at the same time? Do you have a strong attention to detail and a proactive drive to get work done on time? Have you worked in a front desk or receptionist position? Would you enjoy assisting in community activities, working with homeowners in their community, and providing exceptional customer service to solve their issues? If so, then we would like to get to know you!

Who is SPECTRUM Association Management?

SPECTRUM AM is a HOA Management Company  that has been in business for over 20 years.  We are proud to be one of the most recognized companies in our industry by winning the  Best Places to Work award consecutively since 2007.   We are energetic and passionate about our goals, and because of our continued growth, we are seeking a qualified candidate to help us achieve them.  We are looking forward to hiring customer service professionals who will share our vision, values, and commitment to superior customer service as we continue to build strong and lasting relationships within the communities we serve.  Headquartered in San Antonio, we have offices across Texas and Arizona.

What does it look like to be an employee at Spectrum Association Management?

• 99% of employees believe in the company leadership and future success of the organization.
• 96% of employees are proud to work here and love their coworkers!

General job information :

This position will be responsible for creating and maintaining our customer service experience by delivering extraordinary service to our homeowners.

Essential Duties and Responsibilities

Welcome the Homeowner in the office Receive Homeowner payments

Handle walk-in billing questions

Transfer calls to appropriate parties

Responding to homeowners via Live Chat and Emails

Working extensively with Outlook, and software for recording correspondence

Conflict de-escalation and resolution with difficult or upset customers

Following up on outstanding issues

Talk face-to-face to explain situations or billing issues and provide billing support

Provide high-level customer service Internal and external emails

Job Requirements / Qualities :

Strong communication skills both verbal and written

Ability to understand and carry out oral and written requests

Problem-solving skills and detail-oriented

Working knowledge of keyboard and software navigation

Ability to multi-task and learn in a fast-paced environment

Customer service minded with the ability to work as a part of a team

Communicates, professionally, and accurately on the phone with homeowners

Contributes to a positive team environment

Demonstrates integrity, honesty, and knowledge that promotes the Spectrum AM Culture

Strong organization and follow-up

Maintains a calming demeanor during customer phone interaction and peak times

Anticipates the needs of our clients by continually evaluating the environment during interfacing

Delivers renowned customer service to all phone customers and drop-in homeowners by placing the customer first

SPECTRUM ASSOCIATION MANAGEMENT HIGHLIGHTED BENEFITS

Recognized as Best Places to Work consecutively since 2007!

Fastest Growing Company - Fast Track 50 in 2020.

San Antonio-based homeowners’ association management company.

Privately owned with over 20 years in business and during those years, we have never had to lay anyone off.

11 Annual Paid Holidays (after 6 months).

Internal Learning and Development Management System.

Schedule : Monday, Wednesday, and Friday 10 AM - 3 PM

Pay Rate : $15.00 / hr

14919 General Williamson Dr, Austin, TX 78734

Spectrum AM believes the greatest respect we can show a candidate is to conduct a thorough and detailed interview process. If you are ready and willing to invest your time and effort in Spectrum AM, then we will surely invest in getting to know you well if we see a solid match to the position.

If there is a good match and you continue through the process, please be prepared for detailed and multiple steps. This could include a screening interview, department interview, panel interview. Additionally, if we extend an offer, we conduct drug screening and background checks.