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Accounting Administrator
Accounting AdministratorAmerican Surveying & Engineering, Ltd • Dixon, Illinois, United States
Accounting Administrator

Accounting Administrator

American Surveying & Engineering, Ltd • Dixon, Illinois, United States
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ACCOUNTING ADMINISTRATOR  Full Time

American Surveying & Engineering, Ltd is a highly reputable firm of Consulting Surveyors and Engineers with 48 years of experience and three office locations in Chicago, Naperville, and Dixon, Illinois. This position replaces a talented and loyal Accountant in the Dixon Office, who is retiring. She will shadow her replacement for several months to ensure a seamless transition. The position includes working with a team of other finance professionals, who will also assist in the transition.

American Surveying & Engineering, Ltd is seeking a detail-oriented and reliable Accounting Administrator to manage the company's daily financial records. The ideal candidate has experience with full-cycle bookkeeping, is highly organized, and can work independently to ensure the accuracy and integrity of our financial data. As a key member of our accounting team, you will provide critical financial information that supports the company's operational and strategic decisions.

Responsibilities

  • Record and categorize all daily financial transactions, including sales, purchases, receipts, and payments, in our accounting software.
  • Perform bank and credit card reconciliations monthly to ensure accuracy and resolve any discrepancies promptly.
  • Manage and assist accounts payable and accounts receivable transactions.
  • Process payroll in a timely and accurate manner, including calculating wages, deductions, and tax withholdings. Prepare and file quarterly and annual payroll tax reports.
  • Generate key financial reports, including balance sheets, income statements, and cash flow statements, for management review.
  • Set up all new employees' packages, including insurance, 401 (k), and other benefits.
  • Collaborate with our external accountant to assist with tax preparation and annual financial audits.
  • Maintain an organized and secure system of financial records, both digital and physical, for easy retrieval and compliance.
  • Handle other accounting and administrative tasks as needed to support the company's financial operations.

Qualifications

  • Proven bookkeeping experience, with at least two years of experience preferred.
  • Proficiency with accounting software such as QuickBooks, Xero, or other relevant applications. Our firm uses Deltek, and the successful candidate will be fully trained  in-house.
  • Strong understanding of basic accounting principles and financial regulations.
  • High school diploma required; an associate's degree in accounting, Finance, or a related field is a plus.
  • Expert-level knowledge of Microsoft Excel, Word, and other office suite software.
  • Excellent organizational and time-management skills, with the ability to manage multiple tasks and meet deadlines.
  • Meticulous attention to detail and a commitment to producing accurate work.
  • High level of integrity and discretion when handling sensitive financial information.
  • Strong verbal and written communication skills for interacting with team members, vendors, and clients.

    • Salary and Benefits

  • Excellent Pay is commensurate with skills and experience. The expected salary range is $50,000 or more, based on knowledge and experience. Overtime is not required,

    • but when performed, it is at a one-and-a-half-hourly rate.

  • Full benefit package includes Health Insurance with Blue Cross Blue Shield of Illinois, 401 (k) with aggressive match, Profit Sharing, Short-term and long-term Disability. Dental Insurance and Vision are also available.
  • Year-end Bonus is based on individual and company performance.

    • Send resume and salary history to :

    American Surveying & Engineering, Ltd. is an equal-opportunity employer.

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    Accounting Administrator • Dixon, Illinois, United States