Assistant Community Association Manager

Job Description

Job Description

Description :

Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with.

Position Overview :

As an Assistant Community Association Manager at Affinity Management Services, you will play a pivotal role in fostering thriving and well managed communities. Your responsibilities will include cultivating positive relationships with association boards, addressing unit owner's needs, managing vendors, and overseeing the association's finances. You will also have the opportunity to prepare budgets, lead major improvement projects, and respond to emergencies, all while ensuring clear and effective communication with stakeholders.

Key Responsibilities :

• Create, grow and manage healthy and positive relationships with the board of directors of the association.
• Assist unit owners with their service requests. Review, analyze, and resolve requests submitted by unit owners.
• Foster relationships with association vendors to ensure cooperation. Manage and supervise the quality of work while the vendor is providing their services to the association.
• Manage the association’s finances. Know and understand the association’s financial statements. Provide the board the necessary guidance they’ll need to make sound decisions.
• Prepare the association’s annual budget. Analyze the association’s expenses item by item and suggest the adequate funding amount to meet financial responsibility.
• Provide administrative support. Prepare the necessary documentation to support the association’s meetings.
• Receive and process important correspondence.
• Prepare a management plan and utilize it as guidance and to set the right expectations with the board.
• Prepare RFPs for job requests and analyze the bids to ensure an accurate comparison and presentation of project specifications.
• Respond to and act on association emergencies.
• Manage major improvement projects. For Capital improvements exceeding $10k, prepare RFPs, coordinate meetings, oversee vendor interactions.
• Communicate with board, unit owners, vendors and government agencies in a clear, thoughtful and consistent manner.

Requirements :

JOB SPECS :

Schedule : Monday - Friday 9am - 5pm

(Night Time Meetings & Emergency Calls Will Be Required)

Salary : Based on Experience

Paid Time Off 11 Days on the first year and additional time added in the subsequent years.

Who We Are

At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments.

Our Values :

We lead with the following values :

What We Offer :

We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including :

Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations.

Note : The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity.

Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.