Watch Repair & Shipping Coordinator

Razny Jewelers • Highland Park, IL, US

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We are seeking a detail-oriented and reliable individual to support our watch repair and shipping operations. This role focuses on processing repairs, assisting with parts and special orders, and ensuring shipments are handled accurately and on time. The ideal candidate will be organized, proactive, and comfortable working with multiple brands and systems.

Responsibilities

Order & Parts Support

Assist sales associates with inquiries related to parts, straps, links, and availability.
Place special and part orders across multiple brands (Rolex / Tudor, Patek, Breitling, Tag Heuer, Cartier, etc.).
Research parts, pricing, and strap lengths using brand portals.
Receive incoming parts (straps, buckles, links, gaskets, bracelets) and help process them for SKU assignment.
Prepare and organize invoices and paperwork for processing.

Repair Processing & Shipping

Receive and log watch repairs across 30+ luxury brands.

Prepare watches for shipment, ensuring correct tagging, packaging, and documentation.

Process shipments using Zing or coordinate pickups with Malca when needed.

Follow specific brand requirements (e.g., Rolex WSC access, Patek Salesforce processing).

Monitor and restock shipping supplies to ensure packaging accuracy and safety.

Client & Store Communication

Assist with sending repair estimates to clients via email, phone, or podium for approval.

Update repair / job tickets in Crystal once client approvals are received.

Communicate with sales associates regarding repair statuses, order updates, and estimated timelines.

Support client services with strap orders and watch intake questions.

Help with transfers of jobs and parts between stores.

Tracking & Documentation

Enter service costs into Crystal and maintain accurate records in Google Sheets.

Process paperwork when watches return from service and prepare them for client pickup or store transfer.

Assist with logging invoices and maintaining organized records for parts and repairs.

Qualifications

Prior experience in shipping, logistics, or retail operations preferred.

Strong attention to detail and accuracy.

Ability to multitask in a fast-paced environment.

Comfortable using tracking systems, spreadsheets, and brand portals (training provided).

Excellent communication and organizational skills.

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Shipping Coordinator • Highland Park, IL, US