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Event Coordinator Job at (EDO) Entertainment Data Oracle, Inc. in Newport News
Event Coordinator Job at (EDO) Entertainment Data Oracle, Inc. in Newport NewsMediabistro • Newport News, VA, United States
Event Coordinator Job at (EDO) Entertainment Data Oracle, Inc. in Newport News

Event Coordinator Job at (EDO) Entertainment Data Oracle, Inc. in Newport News

Mediabistro • Newport News, VA, United States
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Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we’re a fit for you.

Locations : Lansdowne, VA

Team Overview

As an Event Coordinator, you are a vital part of the Events team here at ADF. In this role, you are responsible fordelivering high-quality, mission-aligned events across the organization. This role involves end-to-end planning, stakeholder collaboration,logisticsmanagement, and on-site execution to ensure each event meets ADF’s exceptional standards. You will support and lead events of varying sizes (20-300 attendees), providing outstanding service to both internal and external audiences.

Key Responsibilities

Event Planning and Execution :

  • T ravel to event locations to manage on-site operations and ensure successful event delivery.
  • Deliver a seamless experience for attendees and faculty by providing timely support and problem-solving throughout all stages of the event.
  • Continuously identify opportunities to improve event planning processes, logistics , and attendee engagement.

Attendee and Faculty Coordination :

  • Serve as the main point of contact for assigned attendees and / or faculty members during the pre-event phase.
  • Oversee the registration process, travel arrangements, scheduling, and reimbursement needs.
  • Coordinate with A / V and Event Technology teams to ensure all presentation and production needs are met, including session materials and stage setup.
  • Event Lead and Management :

  • Act as the lead planner for assigned events, guiding stakeholders through the planning process and aligning event goals with execution strategies.
  • Facilitate planning meetings, assign responsibilities, and manage timelines using project management tools such as Trello.
  • Partner with the Event Technology Team to coordinate event registration (Cvent), branding, signage, and printed materials.
  • Communicate A / V needs and ensure production logistics are clear and coordinated across teams.
  • Maintain ownership of the event budget and ensure cost-effective planning in collaboration with stakeholders.
  • Logistics Coordination :

  • Source and secure event venues, including site research, contracting, and proposal development for stakeholder and legal review.
  • Manage hotel rooming lists and oversee accommodation logistics for attendees and guests.
  • Support in-house event needs by collaborating with the Facilities Team and managing shipping for offsite events.
  • Monitor expenses and work closely with stakeholders and managers to ensure events are delivered within budget.
  • Minimum Qualifications

  • 2 years of experience in event or conference coordination, ideally within a professional and / or nonprofit setting.
  • Proficient in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.
  • Strong written and verbal communication skills.
  • Proven project management abilities with the capacity to manage multiple events and priorities throughout the year.
  • Exceptional interpersonal skills, demonstrating professionalism and courtesy when engaging with ministry friends, guests, attorneys, team members, and vendors.
  • Ability to represent the organization with a positive, professional demeanor at all times .
  • Well-developed organizational skills with strong attention to detail.
  • Thrives in a fast-paced, high-pressure environment while managing multiple priorities.
  • Stays composed and solution-focused under pressure or during unexpected challenges.
  • Ability to t ravel domestically approximately 40 – 60 days per year (may include occasional international travel) as well the ability to work evenings and weekends as needed.
  • Preferred Qualifications

  • Experience coordinating events that include high-profile guests or speakers is strongly preferred.
  • Familiarity with event registration and project management tools is a plus (i.e. Cvent and Trello)
  • At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.

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    Education

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    Have you read and do you agree with ADF’s Statement of Faith and Doctrinal Distinctives?

  • Select...
  • Statement of Faith

    Based on our adherence to the inspired, infallible, inerrant, and authoritative Word of God in Scripture, we profess with the Christian Church throughout time and around the world the faith expressed in the Apostles’ Creed :

    I believe in God, the Father almighty, creator of heaven and earth.

    I believe in Jesus Christ, his only Son, our Lord,

    who was conceived by the Holy Spirit,

    born of the Virgin Mary,

    suffered under Pontius Pilate,

  • was crucified, died, and was buried;
  • On the third day he rose again; he ascended into heaven,

    he is seated at the right hand of the Father,

    and he will come to judge the living and the dead.

    I believe in the Holy Spirit,

    the holy catholic Church,

    the communion of saints,

    the forgiveness of sins,

    the resurrection of the body,

    and the life everlasting.

    Amen.

    Doctrinal Distinctives

    Also, based on this confession, we are committed to honoring God by obeying the two Greatest Commandments, loving God and loving neighbor, and based on that commitment and derived from the inspired, infallible, inerrant, and authoritative Word of God in Scripture, we profess the following as necessary for living the gospel :

  • We believe in the spiritual unity and equality of believers in our Lord Jesus Christ.
  • We believe that the Lordship of Christ requires us as disciples to seek to conform our actions, thoughts, and desires in obedience to Him.
  • We believe God creates each person with an immutable biological sex — male or female — that reflects the image and likeness of God.
  • We believe God designed marriage as a unique conjugal relationship joining one man and one woman in a single, exclusive, life-long union, and God intends sexual intimacy only to occur within that relationship.
  • We believe God endows all human life with inherent dignity, and it must be respected and protected from conception to natural death.
  • We believe that God has endowed all humans with the natural, and inalienable right of religious freedom to believe, pursue truth, and live within ordered liberty such that no civil government may justly infringe upon it.
  • We believe that God, through His Son, Jesus Christ, calls all of us to deny ourselves, take up our cross, and follow Him, knowing that He promises us abundant and eternal life.
  • Do you attend church regularly?

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  • What is the name of your church and your pastor?

    Briefly describe your Faith Testimony and any church involvement you have.

    How did you learn about this opportunity?

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  • If you were referred by an employee, please enter their name.

    Please select any events or trainings you have attended with Alliance Defending Freedom or ADF International.

    N / A

    Church and Ministry Alliance

    Blackstone Fellowship

    ADF Summit

    Corporate Executive Summit

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    Are you legally authorized to work in the United States?

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  • Will you now or in the future require sponsorship to work within the United States?

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  • Are you currently an active member of any of the Reserve components of the Armed Forces or National Guard?

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  • If required, are you willing to relocate for the opportunity?

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  • What is your minimum-maximum desired salary range?

    For example : $40,000-$50,000

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