District Office Coordinator - Northeast District

Job Description

Virginia Cooperative Extension Northeast District Office, located in Richmond, VA, has an exciting opportunity for a District Office Coordinator. The successful applicant will work directly with the District Director and the 75+ faculty and staff employees that provide outstanding service to approximately 2 million clientele in the Northeast District. The District Office Coordinator is a resource for policy and procedure information; supports unit office functions within the district and provides training and support to Extension unit faculty and staff relative to administration, programs, and technology; processes human resource and performance management paperwork; liaison with unit and state offices. Coordinates the District Directors schedule and travel with efficiency and timeliness; Provides analysis, reports and budget information accurately and concisely. Delivers excellent customer service, exhibiting integrity and professionalism daily in support of the mission of Virginia Cooperative Extension.

Required Qualifications

Bachelor's Degree in business administration or related field, or combination of education and applicable experience. Experience in scheduling and coordinating the internal day to day operations of an office with minimal supervision; experience with basic accounting and financial record keeping of transactions, including accounts payable, accounts receivable, and account reconciliation. Ability to interpret and apply policies as resource for field staff throughout district. Demonstrated experience conducting research, compiling data, presentations, reports and statements in a timely and accurate manner. Excellent organizational and time management skills; effective verbal, written, electronic communication skills, ability and willingness to work effectively with various campus and program units. Proficient use of standard office software to include Microsoft Office Suite and Quicken, with the ability to continuously evolve to proficiently comprehend, navigate, and explain new software systems or updates; excellent analytical and interpersonal skills sufficient to communicate and collaborate with faculty, senior administrators, and all staff within the organization. Must be able to work with integrity, a high degree of customer service, professionalism, confidentiality and flexibility. Experience with Commonwealth of Virginia GAAP.

Preferred Qualifications

Bachelor's degree in business or related field. Previous university experience, experience with Virginia Cooperative Extension, supervisory experience; knowledge of Banner, HokieMart, Page-Up, and similar university systems. Familiarity with electronic travel, purchasing, personnel management, and other applied software systems.

Pay Band

Overtime Status

Non-Exempt : Eligible for overtime

Appointment Type

Regular

Salary Information

$50,000 - $60,000

Hours per week

40

Review Date

August 11, 2025

Additional Information

This is a hybrid position to allow for telework 1-2 days per week.

The successful candidate will be required to have a driver's license check with an acceptable and safe driving record.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Morris Whiteat morrisfw@vt.edu during regular business hours at least 10 business days prior to the event.

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