Operations Manager + Executive Assistant

Applications should include a cover letter and resume, and must be sent to . Applications submitted only via LinkedIn will not be considered.

Operations Manager + Executive Assistant

Location : Minneapolis

Reports to : CEO / Founder

Employment Type : Full-Time, Exempt, 4 days / week in office

About The Reel Hope Project

At The Reel Hope Project, our mission is to make a video for every child in the foster care system awaiting an adoptive family — giving kids a platform to share what makes them unique. As a faith-fueled nonprofit funded entirely through private donations, we work at the intersection of storytelling and child welfare advocacy to connect amazing kids with forever families.

Position Overview

The Operations Manager + Executive Assistant directly supports the CEO / Founder as well as the full team by managing all Headquarters Operations, Administration, HR, and Office functions. This role is adept at transforming the visionary strengths of our Founder into clear and actionable workflows and outcomes, and maintains a wide variety of internal operating systems.

Our ideal candidate finds joy in strategic problem solving, streamlining systems, calendar management, efficient travel booking, and detailed document preparation. This position is designed for someone who thrives in fast-paced, ever-evolving environments that drive hard towards a mission.

As a laser-focused nonprofit, we’re seeking an individual who can balance big picture critical thought with day-to-day minutia management. This role serves as an effective liaison between our CEO, staff, board, and external stakeholders.

This role will work closely with and be trained in by the National Operations Director for their first year on staff.

Key Responsibilities

Headquarters Operations

• Lead policy development with CEO; ensure compliance
• Assess system issues; analyze data to look at trends, gaps, and programming opportunities
• Oversee project management software programming; manage annual monday.com dashboard updates for widget performance
• Serve as the primary development and troubleshooting point of contact for software programming (monday.com, Vimeo, Jotform, etc.)
• Manage Headquarters SOPs, staff-wide and HR / Private Google Drive
• Manage Tech Library and Password Library
• Manage team travel information
• Manage compliance forms (benefits PCORI filing, Secretary of State renewal, etc.) Renew TRHP’s annual accreditations (ECFA, CAFO, MCN, etc.)
• Manage annual Financial Audit w / CPA, Director of Advancement, and external bookkeeping company
• Manage annual 990 and Attorney General form
• Provide significant administrative support for The Reel Hope Project’s annual fundraiser, including coordinating and managing communication with volunteers

HR

CEO Support

Board of Directors Support

Office Management

Qualifications

Compensation & Benefits

To apply, please send a resume and cover letter to . Interviews will begin the week of 10.20.

We’d love for your cover letter to include (1) any personal connection you have to adoption or foster care, and (2) what draws you to working with a faith-fueled organization.