Part-time Bookkeeper

Job Description

Job Description

Bookkeeper

The role of the Bookkeeper is to ensure that daily receipts are accounted for and that disbursements are made. He or she

performs an important function in the Shop by acting as an accounts manager for the Owner. The Bookkeeper is to

maintain accuracy and completeness of all records in a timely manner, to inform the Owner of any challenges with

outstanding accounts, and to work with the Owner to achieve an average collection period (ACP) of 35 days or better.

Responsibilities

Daily AR

Answers all phone or mail inquiries for A / R; sends invoices as needed to A / R customers

Calls credit references on new accounts and obtains the following data from bank and at least one vendor :

Average bank balance

Amount of time with bank / vendor

Highest balance with vendor

Is vendor account current?

Gives new account data to Owner who will set credit limit

Enters new account into POS system by next business day

Receives AR payments :

Copies each check paid on account and its stub

Date stamps each copy

Enters payment into POS system

Calls A / R customers whose accounts are over 35 days past due

Logs in call and results

Calls every 5 business days until invoices are paid; logs in status

Calls customers within 2 hours of receipt of NSF (insufficient funds) checks

Logs in status

Informs Owner if having challenges collecting

Calls customer every 5 business days for one month

Initiates collection procedures after one month

Daily AP

Answers all phone or mail inquiries for A / P

Codes bills and enters into appropriate accounting software program (Owner will review coding for those items

that are non-standard)

Agrees the vendor quantities, per unit costs and total amounts to the related purchase order, where appropriate

Obtains Owner approval for any discrepancy greater than amount determined by Owner

Date stamps each invoice after entering into accounting program and files into folders in To Be Paid section

Daily POS system POS System

Posts all payments into the appropriate account in POS system; runs tape on all A / R checks and gives to closing

person

Completes day close transaction per the Owners request (identified days)

Reviews the closing worksheet for accuracy

Verifies that all monies and checks received match the closing worksheet Alternatively Reconciles

the daily POS system closeout to the bank deposit form

Completes deposit form. Alternatively Prepares a deposit form that ties to the daily closeout

reconciliation

Qualifications

Background in accounting with A / P and A / R as well as cash management

Strong analytical ability regarding financial information

Familiar with accounting software programs (Quickbooks)

Familiar with MS Office software (Excel, Word)