Receptionist / Administrative Assistant

Our client, an investment management firm, is seeking a Receptionist / Admin Assistant in New York, NY. The hours are 8 : 00 AM - 5 : 30 PM Monday - Thursday and 8 : 00 AM - 5 : 00 PM Friday. This role is onsite, five days per week. Responsibilities :

• Serve as the first point of contact by answering calls, greeting visitors, and managing conference room scheduling
• Support daily office needs, including managing lunch deliveries, preparing coffee, and maintaining reception / common areas
• Provide administrative support to executives including scheduling, catering coordination, and expense reporting
• Assist HR with employee engagement initiatives, onboarding, and intranet updates
• Partner with Marketing and Client Service teams on conference support, events, bulk mailings, and shareholder inquiries
• Uphold professionalism, confidentiality, and a welcoming environment for employees and guests Qualifications :
• Bachelor's degree required
• 0-2+ years of corporate experience
• Proficiency in Microsoft Office; Canva experience a plus
• Professional, mature, and positive demeanor with strong communication skills
• Highly organized, detail-oriented, and adaptable to support multiple teams
• Spanish language skills a plus Compensation / Benefits :
• Up to $65,000 base salary + discretionary bonus
• Guaranteed overtime
• 401K with company contribution
• Generous PTO package
• Medical, dental, and vision benefits Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply. California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser : https : / / jobs.beaconhillstaffing.com / eeoc / Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile : Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information : Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)