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Executive Assistant

Executive Assistant

Government JobsMountain View, CA, US
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Executive Assistant

Help keep our community safe, connected, and thriving. Are you energized by the idea of supporting those who protect and serve? Do you thrive in a fast-paced, purpose-driven environment where no two days are the same? If you're an organized, resourceful professional who values public service and thrives behind the scenes, we invite you to explore a unique opportunity with the City of Mountain View.

We're hiring an Executive Assistant to support two of the most mission-driven departments in our city : Police and Fire. In this highly visible role, you'll become a trusted partner to both the Police Chief and Fire Chief, helping lead from behind the scenes and ensuring day-to-day operations run seamlessly. This position is more than a desk job, it offers a rare opportunity to work at the intersection of public safety, executive-level administration, and city service.

Each task you take on, from preparing executive communications to coordinating department wide initiatives or managing complex scheduling logistics, your work plays a vital role in supporting the essential services that keep our community safe, connected, and resilient.

What You'll Do

  • Provide direct executive-level administrative support to both the Police and Fire leadership teams.
  • Coordinate meetings, prepare internal and external reports, manage department communications, and handle sensitive information with discretion and confidentiality.
  • Track timelines, organize documents, and help both departments stay one step ahead.
  • Support internal functions such as purchasing, scheduling, and team coordination.
  • Help keep things moving, so our first responders can focus on keeping the community safe.
  • Manage and supervise clerical staff and coordinate as needed with divisions in both departments.

What Makes This Job Special

  • Dual Impact : You'll support two incredible departments, Police and Fire, while contributing to the safety of the entire city.
  • Trust and Purpose : As a key administrative hub, you'll handle important, often confidential matters that require tact, care, and professionalism.
  • A Team that Cares : You'll work with experienced leaders who value collaboration, mutual respect, and shared goals.
  • Work That Feels Good : Your efforts will support real people doing real work from fire prevention, public education and environmental protection to emergency response to community engagement.

    • The Essentials

  • Four years of increasingly responsible secretarial, clerical experience, including some office management and / or supervisory experience.
  • Equivalent to possession of an associate of arts degree.

    • Bonus Points :

  • Experience in working with a government agency.
  • Experience working in a Police / Fire Department.

    • You'll Thrive Here If You...

  • Have a strong administrative foundation and enjoy supporting executives or department leaders.
  • Know how to stay calm under pressure and can juggle multiple priorities with professionalism.
  • Are a natural problem-solver who brings good judgment and a team-first mindset.
  • Take pride in details, follow-through, and clear communication.
  • Have experience in local government or public service or are eager to bring your skills into this meaningful sector.
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    Executive Assistant • Mountain View, CA, US