Facilities (Fixed term to potential perm)

Facilities Analyst

Ares is seeking a Facilities Analyst for our Corporate Services Department. The Analyst will provide a wide variety of general services to the company and will be responsible for working with the Corporate Services team in managing certain facilities-related activities in our New York office.

Primary Functions and Essential Responsibilities

• Monitor "Facilities" helpdesk and respond to requests promptly & courteously with a strong customer service focus.
• Liaise with building management staff to report and resolve any issues relating to the physical operation of the office temperature adjustments, restroom issues, light changes, etc.
• Assist with managing vendor relationships with office service providers (copiers, towel services, shredding services, office & kitchen supplies, etc.)
• Assist with daily Print and Presentation binding request.
• Keep common office areas stocked and clean. This includes copy centers, printer stations, conference rooms and other project areas. (Frequent lifting of boxes up to 50 lbs. is necessary)
• Provide assistance for large meeting set-ups which may include light moving of furniture and supplies, assist with catering set-up and removal.
• Maintain consistent inventory of office supplies. Replenish items when necessary and maintain complete records for billing purposes.
• Receive and distribute all incoming packages and mail. Process outgoing mail as necessary.
• Ensure all office equipment is in proper working order (including replenishment of paper, toner, staples, etc.). Contact repair technicians when necessary.
• Performing additional ad hoc special project work as necessary
• Work with both internal and external groups, as well as management, to ensure that objectives are met.
• Assist team with coordinating desk area as necessary for new hires and visitors.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Set-up conference rooms including furniture configuration, office supplies and maintaining all facilities related items HVAC / Light bulb replacement
• Handle sensitive and / or confidential documents and information.
• Primary onsite contact for closing out the office in the evening at 6pm.
• Assist with overtime projects (onsite with vendors afterhours).

Qualifications

Education : College degree preferred but not required

Experience Required :

General Requirements :

Reporting Relationships : Facilities Manager, U.S. Eastern Region

Compensation : $55,000 - $60,000

The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical / Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.

Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.