Operations Coordinator- Service (Boston)

What we expect The first 3 letters in workplace safety are Y-O-U!TK Elevator is currently seeking an experienced Operations Coordinator- Service in Boston, MA.Responsible for performing all administrative duties associated with processing service contracts, customer changes and supporting the service sales department as needed. ESSENTIAL JOB FUNCTIONS : Reviews service contract booking packages. Includes completing customer number request forms, reviewing and completing Installed Base forms and verifying the service contract transmittal forms. Creates branch service file and mechanic file. Ensures that customer change forms are accurate and forwards to regional contract administrators. Completes service contract change requests and attaches all relevant information to existing contract. Verifies all information on new EDS sheets and updates contact information in service contracts. Searches databases, customers, Installed Base and service contracts for existing information. Runs mass escalation report. Includes exporting and formatting report into Excel and forwarding to branch manager for review. Special Price list escalations Receives and reviews final acceptances from construction and modernization departments. Processes owner and unit changes as necessary. Prints special deck invoices and mails to customers. Prints service contract invoices upon request from customers or branch. Participates in monthly A / R conference calls with Regional Collectors. Actively pursues and follows-up on A / R items. Prepares and submits credit memos. Actively cleanses unapplied credits and submits washout requests as necessary. Assists with processing certificates of insurance for service jobs. Maintains PCard for use by branch. Supports sales efforts as needed. Performs other duties as assigned. Maintains Board Inventory and conducts annual inventory Maintains safety SIR and uploads documents to SafeTKE AP- hand code invoices without PO-daily report-Expected receipts report Dispatching Technicians Office Supplies / Forms UPS-shipping and statements Spreadsheet for cancellations to Branch Manager Performs other duties as assigned. Who we are looking for EDUCATION & EXPERIENCE : High school diploma or GED One year certificate from college or technical school preferred Three to six months related experience and / or training in basic business administration Some elevator repair administrative work preferred Oracle database knowledge What we offer Provided they meet all eligibility requirement under the applicable plan documents, employees will be offered Medical, dental, and vision coverage Flexible spending accounts (FSA) Health savings account (HSA) Supplemental medical plans Company-paid short- and long-term disability insurance Company-paid basic life insurance and AD&D Optional life and AD&D coverage Optional spouse and dependent life insurance Identity theft monitoring Pet insurance Company-paid Employee Assistance Program (EAP) Tuition reimbursement 401(k) Retirement Savings Plan with company match : Employees can contribute a portion of their pay on a pre-tax or Roth basis. The company provides a dollar-for-dollar match on the first 5% contributed. Additional benefits include : 15 days of vacation per year 11 paid holidays each calendar year (10 fixed, 1 floating) Paid sick leave, per company policy Up to six weeks of paid parental leave (available after successful completion of 90 days of full-time employment) Eligibility requirements for these benefits will be controlled by applicable plan documents. This is intended to provide a general description of benefits and other compensation and is not a substitute for applicable plan documents or company policies. Who we are Contact To apply to a position, please click on the Apply Now button. For any additional questions or job specific requests, please use the contact below and include the Job Requisition Number as a reference. Elevatorjobs.AMS@tkelevator.com