Description of Basic Functions and Responsibilities
OVERVIEW
The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River. The main campus is located in the city of Redding, population 90,000. The area is characterized by excellent schools with high graduation rates, low traffic, and low housing prices (Zillow average 395,000 vs. California state average of 786,000). Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor's degree and for returning students to complete their Associate and Bachelor's degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities. Our ideal candidate is motivated to join a campus community prioritizing the success of our diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success. Administrator positions in the California Community College system offer a unique opportunity to contribute to the empowerment of our students seeking to improve their lives and communities. Our administrators manage a wide range of programs and lead faculty and staff in engaging our diverse employee and student populations, facilitating equitable outcomes for all through the management of our various employment and academic programs. As an administrator at Shasta College, you will join a vibrant community of professionals working collaboratively to provide a positive, healthy educational environment where our students experience diverse academic and cultural perspectives. A career at Shasta College offers a highly rewarding and enriching employment experience.
DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES
The Payroll Supervisor plans, organizes, directs and supervises all payroll and retirement activities and functions for the District. The Payroll Supervisor ensures compliance with all District, State, and Federal policies, procedures and requirements related to payroll and retirement. This position requires leadership and management of employee experience and is responsible for assigning, evaluating and coaching employees under their direct and indirect supervision. This job class exercise responsibility for the planning, assigning, and supervising of all classified and confidential positions within the payroll department. Employees in this classification receive minimal supervision within a framework of laws, regulations, policies and procedures. The job class functions at a full supervisory level, is overtime exempt, and requires effective organization, problem-solving and decision-making skills. CLASSIFICATION : Range 30 on the Administrative Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are 8 : 00 a.m. - 5 : 00 p.m., Monday through Friday. This a classified administrator position with a default CalPERS retirement.
- Position Description pending Board Approval on November 12, 2025
- SUPERVISOR : Executive Director of Business Services or designeeTypical Duties, Knowledge and Ability
Essential Functions :
Plans, schedules, and manages the activities of payroll which includes responsibility for the payment of, accounting for, and reporting of employee payroll and retirement contributions consistent with critical District and statutory requirements, timelines, and reporting obligations.Manages and oversees the workflow of payroll and retirement operations to ensure timely outcomes, optimal efficiency, and maintenance of high standards of customer service.Oversees and manages payroll system processing, configuration, security, and works closely with IT to resolve any system issues.Assists with District, Audit, Local, State and Federal Reporting as needed.Identifies system configuration issues and develops requirements / specificationsfor new and enhanced payroll and retirement system functionality and modules; confers with information technology staff on design, configuration, and functionality issues; directs user testing of system changes.Tracks, analyzes and provides guidance on Federal, State and Local laws and regulations involving payroll and retirement programs.Collaborates with Human Resources and IT to streamline processes and create efficiencies while maintaining compliance.Creates payroll and retirement reports as requested.Communicates and informs all employees of payroll and retirement legal changes to all employees.Maintains system controls for safekeeping all employees and sensitive information received and stored in payroll including electronic and hard copies.Ensures all employees working in the payroll department complete FERPA and HIPPA training.Provides training to employees and departments related to payroll, taxes and retirement contributions.Assists in developing and implementing new or revised District payroll policies and procedures; assures the preparation of regular and special payroll reports and review for accuracy and compliance; prepares a variety of detailed and complex analytic and informational reports.Assists with internal and external audit processes by providing documents and other payroll-related reports upon request; responds to audit findings, and implements procedural changes recommended by auditors.Assists in developing and implementing controls for fiscal accountability; assists administrators and other District personnel with District business processes.Establishes and maintains recordkeeping for all payroll functions and activities and manages electronic document file cabinets.Reviews and approves purchase orders, employee leave requests, and employee time cards.Plans and organizes tasks for maximum effectiveness and efficiency; coordinates assignments with staff; assigns work to facilitate the continuous workflow of the payroll office.Develops and maintains a cross-training program for accounting staff to ensure appropriate coverage and back-up for all functions within Payroll.Assists in selecting permanent staff; training, developing, supervising, and evaluating assigned personnel; recommending disciplinary action as necessary; providing technical direction and guidance, resolving technical problems and / or procedural questions; monitoring and reviewing staff work for accuracy and compliance with district policies, practices and procedures; preparing written performance evaluations regarding subordinates; and counselling and advising staff as needed.Establishes and maintains professional working relationships with management and staff in all District departments and division and a wide variety of external stakeholders.Participates on District committees and provides support to workgroups as needed.Oversee payroll accounting functions, including reconciling payroll clearing accounts, verifying contributions and deductions (e.g., taxes, retirement, benefits), and ensuring accurate general ledger postings in compliance with financial policies and deadlines.Performs related duties as assigned.Knowledge of :
District employment policies and procedures.Local, State and Federal policies and regulations related to payroll and employee benefits.California public employee and teachers retirement system programs.California public employee relations regulations and principles of collective bargaining.Effective leadership and management methods.Complex payroll systems.Modern office practices, procedures, and equipment; administrative and clerical procedures and systems, such as filing and recordkeeping techniques in a complex business environment.Effective customer service and communication methods.Complex computer systems and applications.Chancellors Office Budget and Accounting Manual.Recordkeeping, accounting, payroll operations, and creating / processing complex. algorithms.FERPA / HIPPA.Ability to :
Plan, direct, and manage daily staff activities in a payroll department.Learn, interpret, and successfully apply District policies, procedures, rules, and regulations.Interpret, explain, and apply employment laws, regulations, and requirements.Organize, direct, and evaluate the work of others.Communicate effectively, orally and in writing.Exercise tact, diplomacy, and good judgment during interactions with all internal and external stakeholders.Exercise initiative to promote the mission, vision, values, objectives, and goals of the Payroll department.Analyze problems, determine effective solutions, and take independent action to achieve desired results.Research and analyze information and data, make recommendations, and prepare and present clear and concise reports.Operate standard office equipment and computers and learn and use software applications such as Microsoft Office programs, Access, Colleague, Excel, and other programs.Establish, organize, and maintain confidential files and records.Provide guidance and direction on a wide variety of employment-related and payroll compliance matters.Establish and maintain cooperative and effective working relationships with others, including those from diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds.Interpret and apply applicable federal, state, and local laws, policies, and regulations.Manage numerous assignments with close attention to detail, schedules, and deadlines simultaneously.Read, write, and perform mathematical calculations at the level required for successful job performance.Performs related similar to the above in scope and function.Experience / Education
Education Required :
Bachelors degree from an accredited institution with a major in accounting, business or public administration, or related business field or the equivalent;or
Associates degree in accounting, business administration or a related business field and the required related experience.Experience Required :
Two years of increasingly responsible professional level experience in a payroll department.Demonstrated sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students, as well as staff members and students with physical and / or learning disabilities.Additional Information To be considered a candidate for an Administrative position, the applicant must submit ALL of the following materials : Online Application with the following materials attached : Cover letter addressing criteria listed in the position announcement Current resume and / or placement file College transcripts (unofficial will be accepted at the time of application) Attention Applicants : After application has been submitted, all application materials will be screened. Internal candidates must also submit all required materials to be considered. Candidate evaluations will not be considered. Reference letters from any member of the Hiring Committee or Board Members will not be considered. Interviews will be by invitation only. Interviews may be by Zoom. The District does not reimburse for new hire moving expenses. Applicants must be authorized to work in the United States without the need for visa sponsorship, now or in the future. New Administrative Appointments will be placed at the step 1 on the Administrative Salary Schedule and will graduate to the next step on July 1st of the following year if they have rendered 5 months of satisfactory service, with subsequent steps annually thereafter to a maximum fifth step. Salary placement would only be negotiable if the candidate held the same position with another community college and step 2 or 3 would be the maximum considered depending on the number of years of service. The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.
