GRAMA Specialist

GRAMA Specialist

The Utah Division of Child & Family Services (DCFS) Administrative Office is seeking a highly motivated individual with professional work experience in an office setting to fill a Government Records Access and Management (GRAMA) Specialist, Senior Assistant Caseworker position. Become part of a team of professionals working together to keep children safe and strengthen families in our communities!

Responsibilities and Duties

• Receiving and processing numerous simultaneous requests for public records through the statewide Utah Government Records Access and Management Act (GRAMA) database, using the principles, theories, and practices of record management.
• Assisting the division with formulating appropriate responses to requests.
• Coordinating and assisting DCFS staff and management with responses to GRAMA requests and subpoenas.
• Tracking time critical deadlines; making sure responses are sent within allotted timelines.
• Prioritizing incoming inquiries, questions, and / or complaints for proper routing, researching, and response times.
• Entering data into computerized systems and retrieving, correcting, or deleting previously entered data.
• Maintaining case files.
• Maintaining and / or creating files or record keeping systems; sorting, labeling, filing, and retrieving documents, or other materials.
• Preparing and / or processing documents; reviewing for accuracy and completeness; updating information and / or evaluating against policy, etc.; comparing elements for consistency or logical relationships, etc.
• Ensuring compliance with applicable federal and / or state laws, regulations, and / or agency policy, rules, standards, guidelines, etc.
• May assist professional staff or others with explaining, implementing, and following policies and procedures.

Qualifications

Preference

Why You Should Join Our Team

Become an integral part of a Utah Division working together to keep children safe and strengthen families in our communities. Experience a sense of achievement for a job well done and enjoy work life balance! We offer great health benefits and retirement plans, generous paid time off, and a balanced work schedule to afford quality time spent with your family.