Supplier Relationship Analyst

Supplier Relationship Analyst

Reporting to the Vendor Maintenance Supervisor, the Supplier Relationship Analyst performs duties to support the Financial Services supplier maintenance operations. The position requires excellent customer service and relationship building skills. The Supplier Relationship Analyst is responsible for ensuring compliance with all appropriate University, federal, and state policies and regulations. The ideal candidate will be a proactive worker with the ability to anticipate issues and provide guidance on solving problems.

Responsibilities include :

• Conducting due diligence on records for new and existing suppliers to ensure compliance with federal regulations and University policies.
• Ensuring government compliance forms, including W9 and W8, are accurately completed to ensure accuracy of 1099 and 1042S reporting.
• Ensuring foreign suppliers are created / maintained with appropriate attributes to ensure compliance with foreign tax withholding requirements.
• Ensuring supplier banking information is complete for international wires (requirements vary by country) to ensure wires are delivered accurately and timely.
• Configuring Oracle Cloud to add new banks / bank branches, as needed.
• Performing quality checks on all banking information entered in ERP by other team members.
• Running Orbit / Oracle reports, and performing data analysis, to search for trends and inaccurate data.
• Performing periodic review of supplier database to ensure data remains up-to-date and accurate.
• Working with reporting team to create new reports, as needed.
• Acting as a conduit between campus stakeholders, central offices, and suppliers to update and complete records.
• Resolving escalated level inquiries from internal and external stakeholders.
• Resolving escalated issues from other team members.
• Collaborating with Procurement Services team to maintain integrity of the supplier database.
• Managing relationships with suppliers as required and appropriate.
• Creating and / or maintaining supplier information accurately in accounting system and supporting database.
• Continuously seeking opportunities to make improvements of procedures and systems.
• Performing miscellaneous functions and / or projects as directed by the Supplier Relationship Supervisor.
• Responding to and researching accounts receivable / payable inquiries including payments to vendors and reimbursements to individuals with guidance and direction from others.
• Collecting, interpreting, and performing routine analyses of payables data. Likely to act as an informal resource to associates with less experience.
• Performing other related work as needed.

Minimum qualifications include a college or university degree in a related field and less than 2 years of work experience in a related job discipline.

Preferred qualifications include a bachelor's degree, preferably in accounting or business administration, previous experience in a higher education institution, familiarity with administrative processes, procedures, and systems within a university setting, prior experience as a functional user with an ERP system, preferably Oracle Fusion, and background working with Microsoft Excel, Word and databases.