Law Office Legal Assistant

Job Description

Job Description

We are seeking a reliable, organized, and proactive Legal Assistant / Receptionist to join our team. This dual-role position is ideal for someone who enjoys both front-desk responsibilities and hands-on support in a legal setting. You will be the first point of contact for clients and visitors while also assisting in essential pre-litigation legal tasks.

Spanish-speaking is preferred, but not required , as we serve a diverse client base.

Key Responsibilities :

Reception & Front Desk Duties :

Answer and direct incoming phone calls in a courteous, professional manner

Greet and assist clients and visitors as they arrive

Manage office email correspondence and relay messages to appropriate team members

Schedule appointments and maintain attorney calendars

Maintain an organized, welcoming reception area

Legal Assistant Duties :

Perform telephone intakes on new potential cases

Request, obtain, and organize medical records from providers

Assist with pre-litigation tasks, including :

Completing no-fault applications and related forms

Preparing and organizing client files

Opening and maintaining electronic case files in firm software

Data entry and maintenance of case information

Draft basic correspondence under attorney supervision

Perform clerical tasks such as scanning, photocopying, and filing

Ensure confidentiality and professionalism at all times

Preferred Qualifications :

Previous experience in a law office ( Personal Injury experience is a strong plus )

Familiarity with legal software, particularly SmartAdvocate or similar systems

Spanish-speaking preferred, but not required

Strong communication skills, both written and verbal

Excellent organizational skills and attention to detail

Proficient with Microsoft Office (Word, Outlook, Excel)

Ability to handle sensitive information with discretion

Comfortable working in a fast-paced, team-oriented environment

What We Offer :

Supportive and collegial team atmosphere

Hands-on training and opportunities for growth

Exposure to all phases of personal injury pre-litigation

Convenient Manhattan location

Long-term career potential for the right candidate

Company Description

We are a small but growing plaintiff’s personal injury law firm located in Midtown Manhattan, steps away from Penn Station. Our team is passionate about helping injured individuals seek justice and compensation. We pride ourselves on maintaining a friendly, professional, and collegial work environment where each team member is valued and supported.

Company Description

We are a small but growing plaintiff’s personal injury law firm located in Midtown Manhattan, steps away from Penn Station. Our team is passionate about helping injured individuals seek justice and compensation. We pride ourselves on maintaining a friendly, professional, and collegial work environment where each team member is valued and supported.