Director of Operations

Job Description

Job Description

We are looking for a detail-oriented and organized Director of Operations to join our team on a short-term basis. This role is based in Kalamazoo, Michigan, and involves overseeing key operational functions, including finance, HR, and grant management, to ensure smooth organizational processes. The ideal candidate will bring a high level of expertise in both federal and state grant management, as well as experience in human resources administration.

Responsibilities :

• Manage day-to-day operations, including HR policies, employee handbook updates, and compliance with labor laws.
• Coordinate with contracted payroll and bookkeeping services to ensure accurate and timely financial records.
• Oversee federal and state grant management, ensuring proper documentation and allocation of funds.
• Review and improve processes related to grant accounting and administration.
• Engage legal resources to review and update organizational policies and procedures.
• Streamline processes for benefits management, including 401(k) plans and healthcare providers.
• Analyze revenue and expenses to provide actionable insights for financial planning.
• Support the development of internal systems to organize and track operational workflows.
• Collaborate with staff to address mismanagement of accounts and ensure proper fund utilization.
• Provide transitional leadership to stabilize operations and prepare for the hiring of a permanent office manager.
• Proven experience in grant management, particularly with federal and state funding - MANDATORY experience.
• Strong knowledge of HR administration, policies, and compliance requirements.
• Expertise in financial management and bookkeeping processes.
• Ability to manage benefits programs, including retirement and healthcare plans.
• Demonstrated ability to analyze and reorganize operational workflows.
• Familiarity with employee handbooks and legal documentation updates.
• Excellent organizational and problem-solving skills.
• Strong communication skills to collaborate with staff and external providers.