Administrative Assistant

Job Description

Job Description

We are looking for a dedicated Administrative Assistant to join our team in Tustin, California. In this Contract to permanent position, you will play a key role in maintaining smooth office operations and supporting various administrative tasks. As the first point of contact for visitors and staff, you will ensure a detail-oriented and welcoming environment while handling critical organizational responsibilities.

Responsibilities :

• Serve as the primary front desk representative, greeting visitors and managing inquiries with attention to detail.
• Collect and distribute mail from the office on a weekly basis.
• Run occasional errands, including package pickups and deliveries.
• Maintain and restock office supplies to ensure smooth operations.
• Manage shared calendars and schedule meetings as needed.
• Coordinate parking arrangements and maintain accurate parking records.
• Organize weekly employee lunches and oversee pantry supplies.
• Support travel arrangements for staff and guests, including booking transportation.
• Track purchase orders and manage vendor relationships.
• Assist with planning and executing office events to enhance team engagement.
• Proven experience in a corporate administrative role.
• High school diploma required; associate’s or bachelor’s degree preferred.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Exceptional organizational skills and attention to detail.
• Ability to handle multiple tasks and prioritize effectively.
• Strong communication skills and a detail-oriented approach.
• Willingness to occasionally work overtime and lift up to 20 pounds.
• Bilingual in Mandarin is a plus but not required.