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C-Suite Executive Assistant

C-Suite Executive Assistant

JiffyIrvine, CA, US
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We’re hiring a C-Suite Executive Assistant to serve as the operational glue across our leadership team. This is a high-trust, high-discretion role supporting The President / COO), his Chief of Staff, and other senior leaders. You’ll handle a mix of executive support, office coordination, and personal assistance—keeping calendars tight, logistics flawless, decks polished, and priorities moving. You’re proactive, AI-fluent, and energized by variety. No task is too small, no detail too trivial.

Key Responsibilities

  • Calendar & Travel Management – Own the President / COO’s calendar, coordinate internal and external meetings, and handle complex travel and logistics (business and personal).
  • AI-First Admin – Use tools like ChatGPT to draft emails, generate research summaries, and automate recurring tasks.
  • Presentation-Ready Deliverables – Build and polish executive-quality slide decks for board meetings, investor updates, internal briefings, and strategic planning sessions.

Communication & Follow-Through – Screen messages, track action items, prep presentations, file expenses, and keep everything running behind the scenes.

  • Office Coordination – Serve as the primary point person for our OC office and support operations at the remote Dallas location. Book conference rooms, manage onsite needs, and coordinate in-office logistics.

    • Cross-Team Support – Provide light support to other execs (travel booking, offsite planning, ad-hoc admin).

  • Personal Assistance – Help with everyday personal tasks : scheduling appointments, ordering gifts, running errands, arranging meals, or managing household logistics.

    • Requirements

    Qualifications & Skills :

  • 2+ years of C-level executive support in a fast-paced, high-discretion environment
  • OC-based and able to be on-site daily
  • Highly organized, proactive, and unflappable under pressure
  • Strong presentation skills and experience building high-quality, executive-level slide decks in Google Slides or PowerPoint
  • Fluent with Google Workspace and comfortable adopting AI-first workflows
  • Willing to work extended hours during peak periods (launches, board prep, etc.)
  • High EQ, sharp judgment, and absolute discretion with sensitive info

    • Nice-to-Haves

  • Fintech or startup experience
  • Bilingual (Spanish / Chinese / English)
  • Light project management skills (Asana, Trello, etc.)
  • Experience with basic bookkeeping or expense tracking

    • Tools You’ll Use

  • Google Workspace (Gmail, Calendar, Sheets, Slides)

    • AI Tools – ChatGPT or equivalent

  • Slack (you’ll be a power user)
  • Asana or Notion for light project tracking
  • Gusto, Brex, or similar (for expenses)

    • Benefits

    Why Join Jiffy?

  • Opportunities to grow within the company
  • Generous compensation and employer paid benefits
  • Annual wellness and professional development Stipend
  • Perks of getting lots of clothing!

    • Compensation : The anticipated base salary range for this position is $90,000 to $120,000 in total compensation per year. The final offer may vary based on several factors, including the candidate’s experience, skills, qualifications, and overall alignment with the role.

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