Project Specialist
Copay is currently looking to hire a Project Specialist within our Operations division. This position falls under our lodging line of business and is in Lexington, KY. In this role, you will be responsible for reconciling accounts and processing all invoices for our clients. The Project Specialist will have highly developed customer service, data entry, analytical, and reconciliation skills. You will report directly to the hiring manager and regularly collaborate with team leads.
As a Project Specialist, you will be expected to work in an office environment. Copay will set you up for success by providing :
- Assigned workspace in our Lexington, KY office.
- Formal, hands-on training
The responsibilities of the role will include :
Completing the invoice process to include data entry, account credit card and payment reconciliation, bill run, and reporting.Maintaining an open commitment report to ensure billings from vendors are received timely from vendors for services provided.Developing and maintaining a professional relationship with vendors and clientsAuditing invoices from vendors against database reservations from clients to ensure contractual accuracy.Corresponding with vendors to collect documentation and ensure accuracy.Communicating and resolving any discrepancies between the reservation and invoice.Attending conference calls with vendors and clients on the billing procedure.Maintaining trackers and stat sheets as required.Monitoring client payments to ensure timeliness.Providing reports to internal management.Participating in staff meetings.Completing special projects when assigned by management.Qualifications & Skills :
High school diploma or GED.3 years of relevant experience.Excellent communication skills both verbal and written.Excellent MS Word, Excel, Outlook, Access, Internet, 10-key and typing skills.Experience with Google Mail and Docs.Exceptional analytical and reconciliation skills.Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers of common fractions, and decimals.Outstanding multi-tasking and prioritization skills.Proven ability to provide excellent customer service to internal and external customers.Ability to work independently and as a contributing team member.Strong listening skills.Time management skills.Ability to deal with problems involving several concrete variables in standardized situations.Ability to understand and carry out instructions.Benefits & Perks :
Medical, Dental & Vision benefits available the 1st month after hire.Automatic enrollment into our 401k plan (subject to eligibility requirements).Virtual fitness classes offered company-wide.Robust PTO offerings including : major holidays, vacation, sick, personal, & volunteer time.Employee discounts with major providers (i.e. wireless, gym, car rental, etc.)Philanthropic support with both local and national organizations.Fun culture with company-wide contests and prizes.Equal Opportunity / Affirmative Action Employer :
Copay is an Equal Opportunity Employer. Copay provides equal employment opportunities to all employees and applicants without regard to race, color, gender (including pregnancy), religion, national origin, ancestry, disability, age, sexual orientation, gender identity or expression, marital status, language, ancestry, genetic information, veteran and / or military status or any other group status protected by federal or local law. If you require reasonable accommodation for the application and / or interview process, please notify a representative of the Human Resources Department.
For more information about our commitment to equal employment opportunity and pay transparency, please click the following links : EEOC and Pay Transparency.
