Administrative Coordinator- Facilities

Administrative Coordinator

Reporting to the Client Services Supervisor, the Administrative Coordinator is responsible for overseeing campus event support, and department communication and notifications. This role will also assist with the customer service needs at the Helpdesk within Facilities Management (FM). The role ensures the efficient and effective use of software to manage Facilities related notifications and on-campus event coordination. The Administrative Coordinator provides critical support to campus events, the Facilities Management operations units, and assists in communication between Facilities Management and university departments. This role is instrumental in maintaining high standards of customer service, communication skills, and operational efficiency.

Position Specific Accountabilities

• Oversee daily event support for on campus events
• Ensures management receives weekly and daily event reports
• Liaise between clients & FM operations to ensure specific requests for event support are met
• Represents FM in event planning meetings and event related walk-throughs including but not limited to student organizations, University Events, film shoots
• Send out estimates and invoices as needed
• Primary Administrator for Scheduling software (Mazevo) including approving event resources, student film permits. Access to check class and event schedules for technicians and supervisors / booking out rooms and spaces for maintenance blocks.
• Serve as an approver of SFTV film permits, daily event resource requests, and maintains FM maintenance reservations
• Manage guides and records for FM related event support
• Provide support and coordination efforts to large scale events including : LMU Commencement, Los Angeles Rams Training Camp, Wine Classic, Alumni BBQ, Family Weekend, and other key university programming.
• Lead event meetings with FM units as needed
• May represent Facilities Management in Emergency Operations Center / DOC during large scale events

Communication / Notifications Responsibilities

Help Desk Support

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

Work Shift Schedule : Monday-Friday, 8 : 00am-5 : 00pm