Court Clerk, Intermediate
The Court Clerk, Intermediate under general supervision, prepares, files, arranges, and maintains all, but not limited to, civil, criminal and probate legal documentation for a specific court and judge. The Court Clerk, Intermediate is distinguished from the entry-level Court Clerk by greater discretionary authority and work complexity. Depending on area assigned : Incumbent provides clerical, administrative, and / or cashier support to a specific County office or department.
Minimum Qualifications :
Associates Degree in Criminal Justice or a directly related field and two (2) years of office clerical experience; with experience in legal procedures, terminology, the court system, and customer service. Depending on area assigned : with one (1) year cashier experience. Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
Certificates, Licenses, and other Requirements :
In order to access into the County's network and systems, a personal smart device is required by the hire start date. (Depending on area of assignment) : Deputy Clerk deputizing; may require AOP certification. Certified Clerk from Texas Justice Court. Master Certified Clerk from Texas Justice Court. May require or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.
Typical Duties :
Assists the Court in retrieving, organizing, and preparing case files prior to submission to courts and hearings; Creates, corrects events, dispositions and statistical closures; Ensures data entered on documents is accurate; Ensures the computed court costs and fees are according to court dispositions and judgments; As directed attends court proceedings; creates documents on arraignments, jail pleas, dispositions, dismissals, bond orders, and judgments; Prepares documents for verdicts and sentencing at completion of trials; Files, scans, and stores documents; As directed conducts criminal searches for customers and agencies; prepares certified copies and disposition letters as needed; receives, documents, scans, and executes warrants, subpoenas, and alias capias; processes warrant declines; Meets statutory timelines required for judgments and issues credits for time served by the defendants; Prepares court docket; retrieves, organizes and prepares case files prior to submission to courts and hearings; Prepares requests, subpoenas, abstracts, orders of sales, executions, citations, service packets, and related legal documents; Responds to requests in person, by mail, and by telephone in accordance with established policies, procedures and regulations; Researches information on case files, collections, judgements, cash bonds, status of cases as requested; Conducts criminal searches for customers and agencies; prepares certified copies and disposition letters as needed; Files, sorts and close case files; performs data entry of files and other legal documentation into an automated data base; Calculates civil court costs on bond forfeiture cases; completes release / detain order, bond order, etc.; Calculates proper fees for filings of cases, writs, executions, subpoenas and related documents; Performs electronic filing; Assists attorneys in collecting information; Scans new cases, prints out judgments, files motions and orders; Secures authorized signatures on legal documents and delivers to appropriate party or department; Reviews the completion of various applications or documents and processes; May handle sealed cases; Attends and participates in meetings, training and information sessions; Stays abreast of new trends, statutes, laws, and innovations in the field; (Depending on area of assignment) : Reports disposition of cases; Assists in elimination of errors; Creates, codes, and documents civil, criminal, probate files and non-arrest warrants; performs data entry of minutes, filing and file control; Delivers and picks up paperwork from the jail; Records executions issued and the returns on the executions; Keeps index of parties to all suits filed in the court; Assists with jurors and contact updates; contacts jurors; creates list of jurors for selection; prepares paperwork for verdicts / sentencing; distributes checks to jurors; Takes and processes fingerprints; Orders revoking personal recognizance bonds; Coordinates jury trial requests through jury hall; Receives payments; balances receipts with cash, credit cards, etc.; and processes mail; Receives appropriate fees; ensures that all information on check(s) is in compliance with check acceptance policy; records all pertinent information in order to cross reference transaction with valid identification and receipts; and Is responsible for handling large amounts of money and balancing daily monies (cash, checks, and credit card transactions) to receipts at close out. Other Important Duties
Job Summary :
Summary of Position : The Court Clerk, Intermediate under general supervision, prepares, files, arranges, and maintains all, but not limited to, civil, criminal and probate legal documentation for a specific court and judge. The Court Clerk, Intermediate is distinguished from the entry-level Court Clerk by greater discretionary authority and work complexity. Depending on area assigned : Incumbent provides clerical, administrative, and / or cashier support to a specific County office or department.
Minimum Requirements : Knowledge, Skills, and Abilities Knowledge of : court system; court proceedings; legal terminology; the principles and practices of effective customer service; office practices and procedures; English usage, grammar, punctuation and spelling; techniques for effective interpersonal communications; methods and computer equipment to include Windows and Microsoft based products. Depending on area assigned : cashiering and bookkeeping practices, policies, and procedures. Skill / Ability to : be able to plan and execute work both independently and as a team member; work expeditiously and accurately under pressure with high volume of work; operate personal computer using standard office operating software and general office equipment; prepare and maintain records; maintain filing systems; conflict resolution with the public; time management; prioritize work with attention to detail; be flexible and adaptable to change; communicate effectively both orally and in writing; be dependable; deal with the public courteously and effectively; work under stressful conditions, and establish and maintain cooperative and effective relationships with those contacted during the course of work; Pass a Criminal Background Check; Bilingual (English-Spanish) preferred. Each and every county position requires the following professional skills and abilities as key and necessary elements of performance : Demonstrate regular and reliable attendance; Work well with others and participate fully in a team oriented environment; Interface with other employees and customers in a courteous and respectful manner; Maintain strict confidentiality; Project positive support of their department and all county organizations at all times; and, Maintain and enhance the County's commitment to customer service excellence
Clerk Clerk • El Paso, TX, US