Office Manager Role - Ritz Builders (Cupertino)

Location : In office - Cupertino, CA

Company : Ritz Builders

Employment Type : Full-time

About Ritz Builders

Were a growing homebuilding company that places equal value on craftsmanship and client

experience. Our mission is to guide every client through a seamless, enjoyable homebuilding

journey. We value proactive communication, operational excellence, and trust.

Your Role : Orchestrate the Operations of Ritz Builders

As the Office Manager, youll be the operational hub of our businesskeeping our projects,

people, and processes running smoothly. Youll manage day-to-day administration, support

project execution, and be the first line of communication for clients, vendors, and staff. By

building strong systems and fostering clear communication, youll create an organized,

professional, and client-centered environment.

You Will :

Manage Office & Operations

Oversee day-to-day office administration, scheduling, and record-keeping.

Maintain company compliance documents, licenses, and insurance files.

Implement and refine office processes to improve efficiency and accuracy.

Support Projects & Field Teams

Assist with permitting, contracts, and project documentation.

Track RFIs, change orders, subcontractor agreements, and lien releases.

Coordinate inspections, city communications, and vendor compliance.

Finance & HR Administration

Assist with payroll, timesheet collection, and expense reports.

Process invoices, accounts payable / receivable, and vendor payments.

Support employee onboarding, HR documentation, and training records.

Client & Vendor Relations

Serve as a point of contact for client communications.

Manage schedules, meetings, and correspondence with subcontractors and suppliers.

Ensure professional, timely, and clear communications across all stakeholders.

How Youll Succeed (Skills and Behaviors)

Ownership Mindset

You treat the business like your ownanticipating needs, solving problems, and stepping in

where needed without waiting for direction.

Organizational Excellence

You build systems, not just checklists. You thrive in details, keep multiple priorities moving, and

make sure nothing slips through the cracks.

Clear Communicator

You translate between field crews, management, and clientsensuring information is accurate,

timely, and professional.

Adaptable Team Player

Youre comfortable in a growing company environment, where roles overlap and flexibility is key.

What Results Youll Drive (Expected Outcomes)

Smooth Operations : Daily office and project workflows run efficiently, with no missed

deadlines or compliance gaps.

Financial Accuracy : Timely payroll, invoices, and expense management keep projects

and staff supported.

Client Confidence : Clients experience professionalism and responsiveness at every

interaction.

Organized Growth : Systems and processes are built to support Ritz Builders

expansion and scale.

Qualifications

Required :

3+ years of office management or administrative experience (construction industry

preferred).

Strong proficiency with MS Office / Google Workspace; comfort with project management

tools, CRM platforms.

Solid organizational, multitasking, and problem-solving skills.

Excellent written and verbal communication abilities.

Bonus Points :

Experience in construction, architecture, or real estate environments.

Familiarity with permitting processes and property development documentation.

Knowledge of basic accounting principles or QuickBooks.