Part Time Payroll Manager

Job Description

Job Description

We are looking for a dedicated Payroll Manager (Part Time) to oversee payroll operations for a multi-state U.S. workforce of approximately 140 employees. This position involves managing all aspects of payroll independently, ensuring compliance with regulations, and maintaining accurate records. The role is both project-focused and involves ongoing payroll responsibilities, offering an opportunity to contribute to the organization's financial integrity.

Responsibilities :

• Process and manage bi-weekly payroll for a workforce distributed across 25+ states, ensuring accuracy and timeliness.
• Validate and reconcile payroll data, including new hires, terminations, compensation adjustments, and deductions.
• Ensure compliance with federal, state, and local tax laws, including the accurate filing of payroll taxes.
• Prepare and reconcile payroll registers, direct deposits, and third-party payments.
• Maintain detailed documentation and audit trails in alignment with internal controls.
• Support 401(k) audits by preparing schedules, reconciliations, and resolving historical discrepancies.
• Reconcile payroll tax filings, including 940 / 941 forms, with payroll registers.
• Partner with state tax agencies to manage payroll tax registrations and resolve issues.
• Assist with annual benefits audits and the preparation and issuance of W-2 forms.
• Investigate and resolve discrepancies in payroll funding and 401(k) contributions.
• 8 + years of experience managing full-cycle, multi-state payroll operations.
• Proven ability to independently oversee payroll for organizations of similar size and complexity.
• Strong knowledge of payroll compliance, controls, and reporting requirements, including 940, 941, W-2, and 401(k).
• Experience supporting or leading 401(k) audits and resolving funding discrepancies.
• Proficiency with mid-market payroll platforms such as ADP Workforce Now, Paylocity, or Workday.
• Exceptional attention to detail and problem-solving skills with the ability to work autonomously.
• Familiarity with handling state payroll tax registrations across multiple jurisdictions.

THIS IS A PERMANENT PART TIME POSITION AND WILL ONLY WORK 16-24 HOURS A WEEK!