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Destination Project Coordinator

Destination Project Coordinator

Mugwump ProductionsPonte Vedra Beach, FL, US
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We are seeking a Destination Project Coordinator to support our Destination Services Manager and team at a prestigious resort property in Ponte Vedra Beach, FL.

This role will assist with the creation of proposals, event coordination, and onsite execution, ensuring every event meets Mugwump’s high standards of excellence.

Role Overview :

  • The Destination Project Coordinator is a detail-oriented, highly organized professional who supports the Destination Services Manager in planning, producing, and delivering destination management programs and event décor services.
  • This position will collaborate with internal operations, vendors, and resort partners to bring creative event concepts to life while ensuring flawless execution.

Key Responsibilities :

  • Assist with writing proposals, developing budgets, and creating event concepts.
  • Coordinate logistics for décor, entertainment, transportation, tours, and group activities.
  • Source and manage vendor partners, ensuring all services align with Mugwump standards.
  • Support pre-event planning, including timeline creation, and client communications.
  • Oversee onsite setup and breakdown of event décor, activities, and program elements.
  • Serve as an onsite point of contact for vendors, internal teams, and clients as directed.
  • Maintain accurate project documentation including contracts, BEOs, timelines, and invoices.
  • Track expenses to support budget management and program profitability.
  • Provide exceptional client service, anticipating needs and resolving issues quickly.
  • Contribute to continuous improvement by providing feedback on processes and program outcomes.

    • Qualifications :

  • 1+ years’ experience in event planning, project management, or hospitality (DMC or luxury property experience a plus).
  • Degree in Hospitality, Event Management, Business, or related field, preferred but not required.  Strong organizational skills with the ability to handle multiple projects simultaneously.
  • Excellent written and verbal communication skills, especially in client-facing documents / proposals.
  • Collaborative team player with the ability to work independently when needed.
  • High attention to detail and problem-solving mindset.
  • Comfortable working evenings, weekends, and flexible hours as required by events.
  • Familiarity with Ponte Vedra / Jacksonville area vendors and venues a plus.
  • Why Join Mugwump Productions?
  • Be part of a creative, growing company that values both innovation and client service.
  • Work alongside seasoned professionals in a prestigious resort environment.
  • Collaborate with a passionate team that values innovation, service, and relationships.
  • Opportunities for career growth within Mugwump Productions and its sister company, Sight & Sound Productions.
  • Competitive salary with performance-based incentives.
  • Benefits including PTO, Medical, Dental and Vision Insurance, and 401K with company match.
  • Team Focused Culture.
  • Complementary tickets to events including the Jacksonville Icemen Hockey Games, Jumbo Shrimp Baseball games, and special events.

    • About Us :

  • Mugwump Productions is a premier event décor and destination management company with over 30 years of experience designing memorable experiences for corporate, social, and wedding clients.
  • We partner with luxury venues and properties to deliver seamless, high-touch service.
  • At Mugwump, creativity, professionalism, and client relationships are at the heart of what we do.   Powered by JazzHR
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    Project Coordinator • Ponte Vedra Beach, FL, US

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