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Mail Clerk
Mail ClerkLyles Services Co. • Fresno, California, United States, 93650
Mail Clerk

Mail Clerk

Lyles Services Co. • Fresno, California, United States, 93650
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Job Purpose

This position is responsible for all mailroom related operations, as well as a variety of administrative duties that support the

HR Department and management team. Regular, predictable, reliable attendance, and punctuality are essential job

functions.

Essential Duties and Responsibilities

  • Essential duties and other responsibilities include, but are not limited to, the following :
  • Pick up and drop off the daily mail.
  • Drive a company vehicle multiple times per day as needed.
  • Open, date-stamp, and distribute mail and deliveries.
  • Process incoming and outgoing mail and packages.
  • Distribute mail to division offices and departments.
  • Manage package delivery software.
  • Track packages and record the arrival of mail.
  • Resolve mail and package delays with couriers.
  • Fold letters and year-end documents and insert them into envelopes for distribution.
  • Operate mailroom machines and postage meter.
  • Perform routine maintenance on office machines (changing toner, refilling paper, etc.) and call for necessary repairs.
  • Maintain inventory of mailroom supplies.
  • Stock, monitor, and order office supplies (stationery, mailing supplies, office machine supplies, coffee, and breakroom
  • supplies, etc.).
  • Place orders with vendors and manage items once delivered.
  • Coordinate scheduling, setup, and cleanup of conference rooms.
  • Pick up campus lunches.
  • Assist with incoming calls and direct calls accordingly.
  • Assist with employee event planning (setup / takedown / errands).
  • Assist the HR Department with projects on an as-needed basis.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements

listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made

to enable individuals with disabilities to perform the essential functions.

  • Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
  • Excellent interpersonal and customer-service skills
  • Tact, diplomacy, and professionalism
  • Excellent phone etiquette
  • Ability to work in a team environment and independently
  • Excellent oral and written communication skills
  • Ability to operate a company vehicle
  • Ability to meet deadlines
  • Diligence and attention to detail
  • Required Education and Experience

    Any combination equivalent to experience and education that would provide the required knowledge, skills and abilities to

    effectively perform this job; graduation from high school, college business degree and / or courses in business; experience

    with professional office procedures; Basic arithmetic; responsible administrative, secretarial and / or clerical experience

    including computer applications and maintenance of electronic personnel records.

    Certificates, Licenses, Registrations

  • A valid California Driver’s License with a clean driving record is required.
  • Competencies

    To perform this job successfully, an individual should demonstrate the following competencies :

  • Effective Communication
  • Collaboration
  • Initiative
  • Thoroughness
  • Conflict Management
  • Personal Integrity
  • Physical Requirements

    Physical Demands

    The physical demands described here are representative of those that must be met by an employee to successfully perform

    the essential functions of this job.

    While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach

    with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must

    occasionally lift and / or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance

    vision, depth perception and ability to adjust focus.

    Work Environment

    The work environment characteristics described here are representative of those an employee encounters while

    performing the essential functions of this job.

    Office - The noise level in the work environment is usually moderate.

    Job Site - While performing the duties of this job, the employee is frequently exposed to moving mechanical parts, fumes,

    or airborne particles, toxic or caustic chemicals, outside weather conditions, extreme cold, extreme heat, and vibration. The

    noise level in the work environment is usually loud.

    This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that

    are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without

    notice.

    PI278900360

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    Mail Clerk • Fresno, California, United States, 93650

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