Retail Licensing Analyst

Licensing Analyst

3-month contract with possibility of extension and / or conversion

Brentwood, TN – Fully on-site

Overview :

This position is responsible for managing the third-party licensing administration and execution of business license renewals and periodic reporting to ensure the company is in compliance with all applicable federal, state and local regulatory requirements.

Responsibilities :

• Act as liaison between third party licensing administrator to ensure timely processing of regulatory license renewals by the third-party Licensing Administrator, as well as the retention of other documents including violations, inspection notices, surety bonds and other confidential corporate documents.
• Collect and verify accuracy of licensing data including verification of receipt of licenses and other licensing documentation.
• Ensure timely filing and processing of required documents not outsourced to the third-party licensing administrator such as monthly motor vehicle reports, vehicle inventory tax, monthly credit card reconciliation, and other similar functions.
• Responds to inquiries from various internal / external team members and government agencies concerning research requests, including new / existing store and new / existing salesperson licensing statuses, product restrictions, and violations.
• Manage end to end processing as well as the retention of other documents including violations, inspection notices, surety bonds and other confidential.
• Monitor activity of third-party Licensing Administrator to ensure licensing applications are timely filed with regulatory agencies, and to make sure company is compliant with licensing regulations to avoid stop-sale situations.
• Act as liaison between third-party licensing administrator to facilitate the transfer of required licensing information by working closely with stores, internal departments and the third-party Licensing administrator. Combine data collected to assist the third-party licensing administrator in the preparation, validation and remittance of renewal applications for regulatory licenses and permits.
• Perform research to determine federal, state and local regulations related to license and permit requirements.
• Analyze and create courses of action to comply with laws and regulations.
• Provide guidance on licensing issues and inquiries from various internal and external business partners concerning licensing compliance issues, violation notices, inspections, etc.
• Evaluate the effectiveness of current licensing programs and identify opportunities to improve these programs and drive improvement initiatives.
• Assist with training new team members on various licensing functions.
• Reconcile general ledger accounts monthly and responds to inquiries regarding specific account activity, as needed.

Qualifications :