Administrative Secretary - University College

Overview

Alabama State University, University College, invites applications to fill the position of Administrative Secretary. The selected candidate will, under the general supervision, provide secretarial and general office management support to the department.

Responsibilities

• Compose letters and memorandum from general notes, proofread all materials typed to ensure accuracy
• Compile factual information from files, records, publications and other sources, and tabulate this information in accordance with standardized report form
• Receive, open, sort and distribute mail as directed
• Maintain accurate and current records of departmental purchases, equipment, travel statistical data, daily office activities, daily program activities and appointments
• Establish and maintain accurate and current files of letters, reports, records and other documentary material, and ensure that information in these files is kept confidential
• Render administrative assistance as directed in accordance with specific written or oral instructions
• Prepare requests for office supplies as needed and receive such supplies
• Hire and supervise student workers
• Perform office management duties, recommend methods for improving office procedures and perform other duties that may be assigned

Qualifications

An Associate degree in Secretarial Science, Office Administration or other appropriate field with one year of administrative or secretarial experience or a certificate in Secretarial Science with 2 years of administrative or secretarial experience required.

A typing proficiency exam of 40 net words per minute is also required.

Proficiency exams administered by ASU's College of Education, and state Employment Service Centers are accepted. You may contact the College of Education at (334) 229-4314 or your local Employment Service Center to schedule an appointment. Fax typing proficiency result to (334) 229-8752.

EEOC Statement

It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

Supplemental Information

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment.

All positions require the passing of a background check and some the passing of a drug screen.

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