Event Planner

Event Planner

For over 50 years, Varsity Spirit has been the leading global source for all things spirit, including cheerleading, dance team, performing arts and yearbook. Focused on safety, entertainment and traditional school leadership, Varsity Spirit's 5,000+ employees are dedicated to celebrating school spirit. A leader in apparel innovation, educational camps, clinics, competitions, and yearbook, Varsity Spirit impacts more than a million athletes each year.

The Event Planner is an important member of our Varsity All Star Regional Operations team, ultimately responsible for ensuring that their region achieves goals in various areas of operational efficiencies. This person should be analytical, organized, and process-driven.

What You Will Do :

• Collaborate with the Event Coordinators and Logistics Coordinators to ensure best practices are being maximized
• Assist and / or Secure Staff for events
• Book travel for ALL event personnel (judges, staff, etc.)
• Manage and / or Coordinate Awards and Inventory
• Assist with securing Box Office Personnel and managed internal systems.
• Assist and / or Secure labor, riggers, and equipment for ALL events within a given region and / or independently assigned
• Assist and / or Manage Eventbrite site
• Assist and / or Secure Vendors for events
• Submits order forms & packing lists
• Closeout of the event admissions reporting, payroll, event summary
• Handle the goals and success metrics established
• Work closely with Operations Team

Additional Job Functions :

Serves in mid-level management and / or support role at events

Provide support to camp operations team for payroll

Provide support to camp operations team for hotels

Qualifications :

Excellent customer service skills, organizational skills, written and oral communication skills

Ability to multi-task and problem solve.

Ability to work pleasantly in a busy and energized environment.

Physical Requirements :

While not participating in an event this job operates in a professional office environment. Largely a sedentary role with some filing requiring the ability to lift files, open filing cabinets and bending or standing on a stool as necessary. Ability to sit or stand for long periods through meetings and while operating office equipment, PC's, laptop, telephone will be required.

During events the ability to stand and walk for long periods of time (5 hours plus) is required. The ability to communicate with customers and colleagues using the following but not limited to radio, walkie talkie, text message and email is required. The ability to lift, bend, push, pull and manipulate equipment that is a minimum of 30 lbs. is required.

The physical demands that are described as required are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Join the best team in sport & spirit. At Varsity Brands, we believe every student deserves the opportunity to succeed and every educator wants to make a difference. It takes a team to make a real impact, and through our two divisions BSN SPORTS and Varsity Spirit and our network of 6,000+ employees and independent representatives, we are proud to partner with a wide range of educational institutions and club and professional sports to transform the student journey in SPORT and SPIRIT.

Our Values :

Service

Passion

Integrity

Respect

Innovation

Transparency

Our Benefits :

Comprehensive Health Care Benefits

HSA Employer Contribution / FSA Opportunities

Wellbeing Program

401(k) plan with company matching

Company paid Life, AD&D, and Short-Term Disability

Generous My Time Off & Paid Holidays

Varsity Brands Ownership Program

Employee Resource Groups

St. Jude Partnership & Volunteer Opportunities

Employee Perks including discounts on personal apparel and equipment!

Varsity Brands companies are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, gender, sexual orientation, gender identity, veteran's status, age or disability.